Program Admin Specialist, CRP & Youth Services

Mid-Willamette Valley Community Action Agency; Salem (OR); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401k after 1 year

Employee Assistance Program

Life insurance

Health, Vision and Dental Insurance

Continuing education

Job summary

Mid-Willamette Valley Community Action Agency is seeking a Program Administrative Specialist to coordinate daily shelter operations and support services for individuals experiencing homelessness. You will manage data collection, reporting, and program compliance while collaborating with staff and community partners.

The role emphasizes administrative duties, purchasing, volunteer training, and ensuring program services align with licensing and funding requirements in a busy shelter environment.

Qualifications

• Experience in social services or related field
• Knowledge of case management processes or HMIS data entry is a plus
• Ability to coordinate services and maintain records

Responsibilities

• Facilitate daily operations of services including housekeeping, food distribution, and supportive services
• Track finances, inventory, and purchases for supplies
• Coordinate with program managers to meet licensing requirements and ensure cleanliness
• Train and supervise volunteers and staff on program policies and procedures
• Enter client data into HMIS and other data systems and maintain case notes
• Assist with intake, screenings, and referrals from community partners
• Represent Youth and Family Services in agency and community committees

Skills

Case management experience

Education

Associates degree in social services or related field

Two years of case management or social service experience

Advanced degree with three+ years homeless service delivery experience

Equivalent combination of education and experience

Job description

Mid-Willamette Valley Community Action Agency is seeking a Program Administrative Specialist to coordinate daily shelter operations and support services for individuals experiencing homelessness. You will manage data collection, reporting, and program compliance while collaborating with staff and community partners.

The role emphasizes administrative duties, purchasing, volunteer training, and ensuring program services align with licensing and funding requirements in a busy shelter environment.