Program Admin Assistant — Impactful Ops & Client Care

*(This; San Jose (CA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Alameda OP in San Jose, CA is seeking a Program Administrative Assistant to support supervisors and professional staff in residential and community programs. The role includes handling inquiries, coordinating communications, maintaining databases, and preparing reports and documents.

The position is full-time with a 8:30am-5:00pm schedule, pays $32.70 per hour with union steps ranging to $36.11/hr, and offers a comprehensive benefits package.

Qualifications

• High School diploma or GED; 1–2 years in clerical work.
• Typing speed 40 wpm; proficient in MS Office; basic data entry.
• Strong communication and organization skills; ability to handle multiple tasks.
• Criminal records clearance and California driver license are required.

Responsibilities

• Provide administrative support for supervisors and professional staff.
• Handle customer service requests by phone and in person; route as needed.
• Maintain databases and prepare reports; process MediCal and other insurance billings.
• Create, update, and maintain medical charts and files per protocols.
• Coordinate trainings, meetings, and minutes; assist with events.
• Run errands and interdepartmental deliveries as needed.

Skills

Typing 40 wpm

MS Office

Communication skills

Secretarial experience

Data entry / databases

Education

High School diploma

Associate degree

Tools

UNIX databases

Job description

Alameda OP in San Jose, CA is seeking a Program Administrative Assistant to support supervisors and professional staff in residential and community programs. The role includes handling inquiries, coordinating communications, maintaining databases, and preparing reports and documents.

The position is full-time with a 8:30am-5:00pm schedule, pays $32.70 per hour with union steps ranging to $36.11/hr, and offers a comprehensive benefits package.