Professional Office Coordinator — Legal Admin & Front Desk

Parsons Behle & Latimer; Helena, Northern (MT, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Employee assistance program

Flexible spending account

Life insurance

Paid time off

Parental leave

Long and short-term disability

Job summary

Parsons Behle & Latimer in Helena, Montana, has an opening for a full-time Office Coordinator in our Helena office. This in-office position runs 8:00 a.m. to 5:00 p.m., Monday through Friday, with pay commensurate with experience and/or education.

The ideal candidate is detail-oriented, proactive, professional, and capable of managing multiple priorities in a busy office. You will support attorneys and staff, handle inquiries, schedule meetings, and help maintain organized files while upholding

Qualifications

• 2+ years general office administration or coordination experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office.
• Professional, friendly, and service-oriented approach.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Coordinate day-to-day office operations and administrative activities.
• Answer phones, respond to emails, and greet visitors professionally.
• Schedule meetings, appointments, and other office activities.
• Processing mail and packages.
• Order and maintain office supplies and coordinate with vendors as needed.
• Maintain organized electronic and physical files and records.
• Assist with invoices, expense tracking, bank deposits and other basic administrative functions.
• Support legal assistants, paralegals, and attorneys with projects, scheduling, and general administrative needs.
• Maintain confidentiality and handle sensitive information appropriately.
• Help maintain an organized, professional, efficient, and safe workplace.

Skills

Office administration

Time management

Communication

Teamwork

Tools

Microsoft Office

Job description

Parsons Behle & Latimer in Helena, Montana, has an opening for a full-time Office Coordinator in our Helena office. This in-office position runs 8:00 a.m. to 5:00 p.m., Monday through Friday, with pay commensurate with experience and/or education.

The ideal candidate is detail-oriented, proactive, professional, and capable of managing multiple priorities in a busy office. You will support attorneys and staff, handle inquiries, schedule meetings, and help maintain organized files while upholding