Office Coordinator - Helena, Montana

Parsons Behle & Latimer; Helena, Northern (MT, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Employee assistance program

Flexible spending account

Life insurance

Paid time off

Parental leave

Long and short-term disability

Job summary

Parsons Behle & Latimer in Helena, Montana, has an opening for a full-time Office Coordinator in our Helena office. This in-office position runs 8:00 a.m. to 5:00 p.m., Monday through Friday, with pay commensurate with experience and/or education.

The ideal candidate is detail-oriented, proactive, professional, and capable of managing multiple priorities in a busy office. You will support attorneys and staff, handle inquiries, schedule meetings, and help maintain organized files while upholding

Qualifications

• 2+ years general office administration or coordination experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office.
• Professional, friendly, and service-oriented approach.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Coordinate day-to-day office operations and administrative activities.
• Answer phones, respond to emails, and greet visitors professionally.
• Schedule meetings, appointments, and other office activities.
• Processing mail and packages.
• Order and maintain office supplies and coordinate with vendors as needed.
• Maintain organized electronic and physical files and records.
• Assist with invoices, expense tracking, bank deposits and other basic administrative functions.
• Support legal assistants, paralegals, and attorneys with projects, scheduling, and general administrative needs.
• Maintain confidentiality and handle sensitive information appropriately.
• Help maintain an organized, professional, efficient, and safe workplace.

Skills

Office administration

Time management

Communication

Teamwork

Tools

Microsoft Office

Job description

Parsons Behle & Latimer has an opening for a full-time Office Coordinator in our Helena, Montana office. This is an in-office position with hours of 8:00 a.m. - 5:00 p.m., Monday - Friday. Pay is commensurate with experience and/or education.

The ideal candidate is detail-oriented, proactive, professional, and comfortable managing multiple priorities in a busy office environment. This position is an essential part of our team and will help ensure that administrative processes run smoothly while providing professional and welcoming service to clients, visitors, and staff.

Key Responsibilities:

• Coordinate day-to-day office operations and administrative activities.
• Answer phones, respond to emails, and greet visitors professionally.
• Schedule meetings, appointments, and other office activities.
• Processing mail and packages.
• Order and maintain office supplies and coordinate with vendors as needed.
• Maintain organized electronic and physical files and records.
• Assist with invoices, expense tracking, bank deposits and other basic administrative functions.
• Support legal assistants, paralegals, and attorneys with projects, scheduling, and general administrative needs.
• Maintain confidentiality and handle sensitive information appropriately.
• Help maintain an organized, professional, efficient, and safe workplace.

Qualifications:

• 2+ years general office administration or coordination experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple tasks and changing priorities.
• Proficiency with Microsoft Office.
• Professional, friendly, and service-oriented approach.
• Ability to work independently and collaboratively as part of a team.
• Health insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off
• Parental leave
• Long and short-term disability

Parsons actively recruits to obtain an applicant pool of candidates from a variety of diverse backgrounds with a breadth of experience from shareholders to professional staff.