Administrative Assistant

Jobot; Columbia Falls (MT); On-site; USD 34,000 - 48,000; Full time

Job summary

Jobot in Columbia Falls, MT, seeks an Administrative Assistant / Paralegal for a versatile legal support role. This on-site, permanent position involves supporting attorneys, managing documents, and ensuring smooth day-to-day office operations.

The role offers exposure to multiple practice areas, with opportunities to interact with clients and assist in filings and case management. Prior law firm experience is preferred, and the environment is collaborative and small-firm in character.

Qualifications

• Experience providing administrative support and paralegal tasks.
• Proficiency with client intake, scheduling, and document management.
• Strong organizational skills and attention to detail, with ability to manage multiple priorities.

Responsibilities

• Provide administrative and paralegal support to attorneys across multiple matters.
• Draft, proofread, format, and organize legal documents and correspondence.
• Maintain client files, calendars, deadlines, and attorney schedules.
• Assist with court filings, discovery, and case organization.
• Communicate professionally with clients, courts, and outside parties.
• Handle general office correspondence, calls, mail, and scheduling.

Skills

Administrative support

Paralegal

Client interaction

Documentation

Job description

Administrative Assistant

$25 - $35 per hour | Columbia Falls, MT | On-site | Permanent

Join an established Columbia Falls law firm in a versatile legal support role combining paralegal responsibilities, client interaction, and day-to-day office administration.

A bit about us:

We are an established law firm serving individuals, families, and businesses throughout Northwest Montana. Our attorneys work across a diverse mix of legal matters, creating an environment where team members gain exposure to multiple practice areas rather than being limited to one narrow specialty.

We are looking for an Administrative Assistant / Paralegal who can become an integral part of the office, supporting attorneys, assisting clients, managing documents and deadlines, and helping keep daily operations organized and efficient.

Why join us?

• Established local law practice with strong ties to the Flathead Valley
• Broad exposure to multiple areas of law
• Work directly alongside experienced attorneys
• Varied position combining legal and administrative responsibilities
• Opportunity to take ownership of important day-to-day office functions
• Collaborative, small-firm environment
• Columbia Falls location

Job Details

• Provide administrative and paralegal support to attorneys across multiple practice areas
• Draft, proofread, format, and organize correspondence, pleadings, and other legal documents
• Maintain client files, case records, calendars, deadlines, and attorney schedules
• Assist with court filings, document preparation, discovery, and case organization
• Communicate professionally with clients, courts, opposing counsel, and other outside parties
• Assist with new client intake, information gathering, and ongoing client communication
• Handle general office correspondence, incoming calls, mail, scheduling, and administrative needs
• Prior law firm, paralegal, legal assistant, or legal administrative experience preferred
• Strong organization, written communication, attention to detail, and ability to manage multiple priorities
• Comfortable working independently in a small-office environment while supporting attorneys and clients

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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