Professional Front Desk & Office Operations Specialist

Ateeca Inc; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ateeca Inc is seeking an administrative support professional in Boston to assist staff and visitors by maintaining calendars, directories, and meeting rooms. You will answer switchboard calls, help with copier maintenance, and provide general support across departments in a fast-paced government-adjacent setting.

Ideal candidates bring a can-do attitude, professional demeanor, and strong initiative to adapt to high-profile visitors and urgent requests while maintaining a polished appearance and

Qualifications

• Preferred Qualities: a naturally helpful and can-do attitude.
• Preferred Qualities: friendly, professional demeanor and approachable personality.
• Preferred Qualities: consistently well-presented and appropriately dressed for a professional environment.
• Preferred Qualities: proactive and always prepared—ready to represent the department should high-profile visitors arrive.
• Preferred Qualities: strong sense of initiative and willingness to assist wherever needed.

Responsibilities

• Maintain up-to-date knowledge of agencies and departments within the building to assist staff and visitors as needed.
• Stay informed about DCF daily meetings and designated conference room usage.
• Create and manage a centralized calendar for meetings and events.
• Maintain and regularly update the agency phone directory and contact lists.
• Replace copier toner and assist with basic troubleshooting as needed.
• Provide general support to other departments with ad hoc administrative tasks.
• Answer telephone calls to the DCF main switchboard in a timely, courteous, and professional fashion.

Skills

Can-do attitude

Professional demeanor

Well-presented

Proactive

Initiative

Job description

Ateeca Inc is seeking an administrative support professional in Boston to assist staff and visitors by maintaining calendars, directories, and meeting rooms. You will answer switchboard calls, help with copier maintenance, and provide general support across departments in a fast-paced government-adjacent setting.

Ideal candidates bring a can-do attitude, professional demeanor, and strong initiative to adapt to high-profile visitors and urgent requests while maintaining a polished appearance and