Professional Front Desk & Admin Coordinator

Rividium Inc; Vienna (VA); On-site; USD 32,000 - 45,000; Full time

Job summary

RiVidium Inc. in Virginia is seeking a Front Desk Receptionist to provide administrative support to the HR team and staff, greet visitors, answer calls, and route messages, while ensuring an orderly, well-organized office.

You will manage office equipment, supply inventories, travel coordination for HQ and contractors, and help with basic bookkeeping and resume formatting. The role requires strong MS Office skills and excellent communication.

Qualifications

• Knowledge of office management systems and procedures.
• Knowledge of records management systems and procedures.
• Working knowledge of office equipment, such as printer, copiers, and fax machines.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and critical thinking skills.
• Excellent listening, writing, and verbal communication skills.

Responsibilities

• Greet and direct office visitors, answer office telephone system, respond to direct requests for information, and/or forward messages to the appropriate staff.
• Ensure the office is maintained in an orderly and clean fashion.
• Coordinate and maintain records for staff office space, office phone numbers, and extensions, company credit cards, and office keys/FOBS.
• File company receipts accordingly.
• Assist with research for products, services, and product development, as needed.
• Maintain the inventory of office supplies and computer software.
• Assist with research and cost comparisons for vendors to maintain cost-effectiveness and quality.
• Completes general office duties, including, but not limited to, typing, bookkeeping, the flow of correspondence, requisition of supplies, faxing, etc.
• Format resumes for prospective employees utilizing company templates and guidelines.
• Coordinate travel for Headquarters and Contractor personnel.

Skills

Office management

Records management

Office equipment

MS Office

Time management

Attention to detail

Communication skills

Tools

MS Office

Job description

RiVidium Inc. in Virginia is seeking a Front Desk Receptionist to provide administrative support to the HR team and staff, greet visitors, answer calls, and route messages, while ensuring an orderly, well-organized office.

You will manage office equipment, supply inventories, travel coordination for HQ and contractors, and help with basic bookkeeping and resume formatting. The role requires strong MS Office skills and excellent communication.