Production Assistant

Entertainment Technology Partners; Las Vegas (NV); Presencial; USD 25.000 - 30.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical, dental, vision, life and disa

401(k) with company contribution

Paid time off and company holidays

Resumo da vaga

Entertainment Technology Partners in Las Vegas, NV seeks an organized Administrative Assistant to support project development and quoting. You will work with Account Executives to build quotes, update stages, and ensure accurate, timely billing.

You will help coordinate cross‑functional teams, review expense reports, finalize invoicing, and manage deposits, contracts, and insurance documents. The role emphasizes accuracy, communication, and the ability to adapt in a fast‑paced live events

Qualificações

• High school diploma or equivalent.
• 2-3 years of administrative experience.
• Strong communication skills and the ability to collaborate across multiple teams.
• Excellent attention to detail.
• Effective time management and organizational skills.
• Adaptability in a changing, deadline-driven environment.
• Ability to learn processes, systems, and workflows quickly.

Responsabilidades

• Partner with Account Executives to build, update, and maintain project quotes.
• Input additions, update opportunity stages, and confirm project details throughout the sales process.
• Implement requested changes and communicate updates to the appropriate internal teams.
• Review technician expense reports with Account Executives and help finalize billing activities.
• Complete final invoicing within established timelines.
• Support the accuracy of deposits, invoicing, credit applications, certificates of insurance, and collections activities.
• Work with Account Executives, Account Managers, and internal departments to resolve questions related to quotes, contracts, and client needs.
• Help ensure project information is properly communicated and documented throughout the lifecycle of each opportunity.
• Support project cost and margin management by following established processes and procedures.
• Coordinate labor requirements and scheduling updates with labor planning teams.
• Assist with equipment-related requests, including add orders, substitutions, and related project adjustments.

Conhecimentos

Administrative experience

Strong communication skills

Attention to detail

Time management

Organizational skills

Adaptability

Learning processes

Formação

High school diploma

Descrição da vaga

Location: Las Vegas, NV| Full Time | Pay Range: $17.95 - $21.63/HR(Based on experience and qualifications)

You'll work closely with Account Executives and internal teams to keep projects moving efficiently from initial quote through final billing. Your work helps ensure accuracy, profitability, and a smooth experience for both clients and internal stakeholders.

About Entertainment Technology Partners:

Entertainment Technology Partners (ETP) is the parent company to a family of brands in the live event and entertainment services industry. We invest in the brands, and the people, who help create unforgettable live experiences.

What You'll Do:

Support Project Development and Quoting:

• Partner with Account Executives to build, update, and maintain project quotes.
• Input additions, update opportunity stages, and confirm project details throughout the sales process.
• Implement requested changes and communicate updates to the appropriate internal teams.

Help Drive Accurate Financial Operations:

• Review technician expense reports with Account Executives and help finalize billing activities.
• Complete final invoicing within established timelines.
• Support the accuracy of deposits, invoicing, credit applications, certificates of insurance, and collections activities.

Coordinate Cross-Functional Communication:

• Work with Account Executives, Account Managers, and internal departments to resolve questions related to quotes, contracts, and client needs.
• Help ensure project information is properly communicated and documented throughout the lifecycle of each opportunity.

Manage Project Details and Resources:

• Support project cost and margin management by following established processes and procedures.
• Coordinate labor requirements and scheduling updates with labor planning teams.
• Assist with equipment-related requests, including add orders, substitutions, and related project adjustments.

What You Bring:

• High school diploma or equivalent.
• 2-3 years of administrative experience.
• Strong communication skills and the ability to collaborate across multiple teams.
• Excellent attention to detail and commitment to accuracy.
• Effective time management and organizational skills.
• Adaptability in a changing, deadline-driven environment.
• Ability to learn processes, systems, and workflows quickly.

Why You'll Love It Here:

• Play an important role in the execution of live event projects.
• Work alongside experienced professionals across multiple business functions.
• Gain exposure to project coordination, financial processes, and client support activities.
• Be part of an organization focused on quality, collaboration, and operational excellence.

Benefits:

Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company contribution, paid time off, and company holidays.

Equal Opportunity Employer:

Entertainment Technology Partners and its family of brands are proud to be an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations to qualified individuals with disabilities and to disabled veterans throughout the application and hiring process. If you need an accommodation to apply, let us know and we will work with you.