Production Admin Specialist – Scheduling & Records

Coastal Forest Products; Bow (NH); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, and Vision Benefits

401(k) Retirement Savings Plan with 4%

Company-Paid Holidays

Disability Benefits

Employee Discount on BuildingMaterials

Job summary

Coastal Forest Products in Bow, NH is seeking a Production Administrative Assistant to support the production team with paperwork, orders, and inventory records. This role balances clerical tasks with hands-on office duties on the production floor.

The ideal candidate has 2–3 years in admin or production support, strong organizational skills, and proficiency with Microsoft Office. Regular hours, full-time, on-site position.

Qualifications

• 2–3 years of experience in an administrative, office support, or production support role preferred.
• Experience in a manufacturing or production environment is a plus but not required.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and attention to detail with the ability to maintain accurate records.
• Ability to prioritize recurring tasks independently with limited supervision.

Responsibilities

• Enter, prepare, and organize production orders with quantities and special instructions.
• Print and distribute production schedules to keep work moving on the floor.
• Review counts and paperwork for accuracy, then share records with the team.
• Prepare and ship customer/production samples via UPS with timely turnaround.
• Organize warranty records and retained samples and research past claims as needed.
• Maintain safety, training, and environmental compliance records for audits and inspections.
• Enter production and paint usage data into spreadsheets/databases used for tracking.

Skills

Organizational skills

Attention to detail

Communication skills

Independent work

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Coastal Forest Products in Bow, NH is seeking a Production Administrative Assistant to support the production team with paperwork, orders, and inventory records. This role balances clerical tasks with hands-on office duties on the production floor.

The ideal candidate has 2–3 years in admin or production support, strong organizational skills, and proficiency with Microsoft Office. Regular hours, full-time, on-site position.