Production Admin & Logistics Coordinator

Coastal Specialty Forest Products; Bow (NH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid Time Off

Health, Dental, Vision Benefits

401(k) with company match

Company Holidays

Disability Benefits

Employee Discount

Job summary

Coastal Forest Products in Bow, NH is seeking a Production Administrative Assistant to coordinate paperwork, records, and supplies for the production team. The role includes organizing production orders, shipping samples, maintaining safety and training records, and backing up managers to keep operations running smoothly.

The ideal candidate has 2–3 years in administrative or production support, strong organizational skills, and proficiency with MS Office.

Qualifications

• 2-3 years of administrative/office support or production support experience.
• Experience in a manufacturing or production environment is a plus.
• Strong organizational skills and attention to detail with accurate paper and electronic records.
• Ability to prioritize and manage recurring tasks independently with limited supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Dependable and able to back up production managers when they are away.

Responsibilities

• Enter, prepare, and organize production orders, highlighting quantities and special instructions.
• Print and distribute production schedules and order paperwork to keep work moving on the production floor.
• Review completed production counts and paperwork for accuracy, then scan and share records with the appropriate team members.
• Prepare and ship customer and production samples through UPS, maintaining timely turnaround when managers are out of the office.
• Organize warranty records and retained product samples, and research past warranty claims and supporting documents as needed.
• Maintain organized safety, training, and environmental compliance records, including forklift, lockout/tagout, and hazardous waste training.
• Enter production and paint usage data into spreadsheets and databases used to track department performance.
• Monitor supply inventory levels, place weekly supply orders, and help improve tracking of production and packing supplies.
• Serve as a first point of contact for visitors and incoming calls; provide administrative coverage when managers are out.

Skills

Administrative experience

Manufacturing/production environment

MS Office (Excel, Word, Outlook)

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Coastal Forest Products in Bow, NH is seeking a Production Administrative Assistant to coordinate paperwork, records, and supplies for the production team. The role includes organizing production orders, shipping samples, maintaining safety and training records, and backing up managers to keep operations running smoothly.

The ideal candidate has 2–3 years in administrative or production support, strong organizational skills, and proficiency with MS Office.