Production Administrative Coordinator — PTO & 401(k) Benefits

Coastal Specialty Forest Products Inc; Bow (NH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Medical benefits

Dental & Vision benefits

401(k) with match

Company holidays

Disability benefits

Employee discount

Job summary

Coastal Forest Products in Bow, NH is hiring a Production Administrative Assistant to coordinate production orders, ship samples, and maintain records. The role supports production managers, ensures timely paperwork flow, and maintains compliance and safety records in a manufacturing setting.

The ideal candidate has 2–3 years in administration, strong organizational skills, and proficiency with MS Office. This full-time position offers benefits and a stable 8:30–5:00 schedule.

Qualifications

• 2–3 years of experience in administrative, office support, or production support.
• Experience in a manufacturing or production environment is a plus.
• Strong organizational skills and attention to detail with accurate records.
• Ability to prioritize and manage recurring tasks independently.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Willingness to serve as backup to production managers when needed.

Responsibilities

• Enter, prepare, and organize production orders with quantities and special instructions.
• Print and distribute production schedules and order paperwork to keep work moving.
• Review completed counts and paperwork, then scan and share records with the team.
• Prepare and ship samples to customers via UPS with timely turnaround.
• Organize warranty records and past claims and supporting documents as needed.
• Maintain safety, training, and environmental compliance records for audits.
• Enter production and paint usage data into spreadsheets and databases.
• Monitor supply levels, place weekly orders, improve tracking of supplies.
• Serve as first point of contact for visitors and reception calls.
• Provide coverage when managers are out and support teams with recordkeeping.

Skills

Organizational skills

Attention to detail

Prioritization

Communication skills

Dependable / backup readiness

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Coastal Forest Products in Bow, NH is hiring a Production Administrative Assistant to coordinate production orders, ship samples, and maintain records. The role supports production managers, ensures timely paperwork flow, and maintains compliance and safety records in a manufacturing setting.

The ideal candidate has 2–3 years in administration, strong organizational skills, and proficiency with MS Office. This full-time position offers benefits and a stable 8:30–5:00 schedule.