Procurement & Vendor Coordination Specialist

Insight Global; Tempe (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

Insight Global in Tempe, AZ is seeking a detail-oriented purchasing support administrator to join our team. You will handle requests via a shared inbox, create and submit POs, and maintain accurate data across systems and spreadsheets.

Ideal candidates bring strong data entry, Excel proficiency, and prior procurement or admin experience. This role emphasizes accuracy, organization, and clear communication with vendors and internal teams.

Qualifications

• Strong data entry and administrative skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience working with purchase orders, purchasing, procurement, or vendor communications.
• Previous administrative, data entry, accounting support, or office coordination experience.
• Intermediate Excel skills, including sorting, filtering, and basic formulas.

Responsibilities

• Process purchasing requests received through a shared email inbox
• Create and submit purchase orders to vendors
• Enter, update, and maintain accurate data in company systems and spreadsheets
• Review requests for completeness and accuracy
• Copy, transfer, and organize information from multiple sources
• Communicate with vendors regarding orders, pricing, and product availability
• Track order status and maintain documentation
• Organize electronic records and supporting documentation
• Identify and resolve data discrepancies when needed
• Assist with reporting and other administrative projects as assigned

Skills

Data entry

Administrative skills

Attention to detail

Organization

Time management

Communication skills

Vendor communications

Procurement support

Tools

Microsoft Excel

Microsoft Outlook

Job description

Insight Global in Tempe, AZ is seeking a detail-oriented purchasing support administrator to join our team. You will handle requests via a shared inbox, create and submit POs, and maintain accurate data across systems and spreadsheets.

Ideal candidates bring strong data entry, Excel proficiency, and prior procurement or admin experience. This role emphasizes accuracy, organization, and clear communication with vendors and internal teams.