Procurement Assistant & PO Specialist

Staffmark Group; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Disability insurance

401(k)

Paid time off (PTO)

Job summary

Staffmark Group in Phoenix, AZ seeks a detail-oriented Buyer Assistant to support the Procurement and Purchasing team. You will manage daily purchasing tasks, create and update purchase orders, and follow up with suppliers to ensure timely deliveries.

You will gain hands-on experience as the team migrates from BatchMaster to Aptean next year. The role emphasizes accuracy, organization, and willingness to learn, with opportunities to grow in purchasing and supply chain while supporting the Senior

Qualifications

• 1-3 years of experience in purchasing, administration, inventory, customer service, or supply chain (strong skills and attitude matter more than years of experience).
• Experience with ERP or purchasing systems.
• Basic-to-intermediate Microsoft Excel skills.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and communication skills, with the ability to manage several open items at once.
• Self-motivated and able to work independently with little supervision.

Responsibilities

• Help Buyers create and maintain purchase orders in the ERP system (BatchMaster, moving to Aptean).
• Send approved purchase orders to suppliers, then get and record order confirmations.
• Follow up with vendors on order status and delivery dates, and update PO ETAs as confirmations come in.
• Keep pricing, quantities, dates, and other purchasing data accurate and current in the ERP system.
• Track open purchase orders, flag overdue deliveries, and inform Buyer/Senior Buyer of late shipments or issues.
• Keep purchasing files organized, including supplier documents, quotes, and confirmations.
• Help request supplier quotes and pricing, and keep vendor contact information up to date.
• Work with Receiving on expected deliveries and resolve discrepancies (wrong quantities, items, paperwork).
• Collaborate with Inventory Control for verification of inventory or receiving data.
• Help review Pending Production Schedule and upcoming material needs.
• Track samples, new materials, packaging changes, and supplier approvals.
• Prepare and maintain purchasing reports and open PO reports.
• Enter freight and other approved purchasing charges when needed.
• Share routine purchasing updates between suppliers and internal departments.
• Support move from BatchMaster to Aptean, including data checks and learning new processes.
• Provide administrative support to Procurement and Purchasing Manager and Senior Buyer.
• Take on other purchasing and supply chain duties as assigned.

Skills

ERP experience

Excel skills

Purchasing

Vendor coordination

Communication

Data accuracy

Organization

Tools

BatchMaster ERP

Aptean ERP

Job description

Staffmark Group in Phoenix, AZ seeks a detail-oriented Buyer Assistant to support the Procurement and Purchasing team. You will manage daily purchasing tasks, create and update purchase orders, and follow up with suppliers to ensure timely deliveries.

You will gain hands-on experience as the team migrates from BatchMaster to Aptean next year. The role emphasizes accuracy, organization, and willingness to learn, with opportunities to grow in purchasing and supply chain while supporting the Senior