Procurement Specialist

The Phoenix Group; Los Angeles (CA); Hybrid; USD 71,000 - 96,000; Full time

Job summary

The Phoenix Group is seeking an experienced Procurement Specialist in Los Angeles to support daily procurement operations and administrative functions. You will manage quotes, purchase orders, spend approvals, and document workflows in a fast-paced professional services environment.

This role emphasizes data entry, research, and collaboration with procurement, contracts, and administrative teams. Hybrid work is offered, with in-office presence required as needed.

Qualifications

• Experience in procurement, data entry or administrative roles involving data processing and research.
• Strong organizational skills with attention to detail in data management.
• Proficiency with MS Office Suite (Excel, Word, Outlook).
• Experience with electronic signature platforms such as DocuSign.
• Familiarity with document management systems, preferably iManage or similar.

Responsibilities

• Obtain quotes, issue purchase orders, and secure spend approvals to facilitate procurement activities.
• Coordinate signatures and approval workflows, including DocuSign and iManage.
• Manage business card programs and related administrative tasks.
• Perform data entry, data processing, and research to support procurement processes.
• Follow established procedures and instructions for manual tasks and procurement transactions.
• Maintain accurate records within procurement systems and documentation workflows.
• Support hybrid work schedules, primarily in-office with remote flexibility as needed.
• Collaborate with procurement, contracts, and administrative teams to streamline procurement operations.

Skills

Procurement experience

Data entry

Administrative tasks

MS Office

DocuSign

iManage

Communication

Team player

Research skills

Tools

DocuSign

iManage

MS Excel

MS Word

Outlook

Job description

A leading professional services organization specializing in procurement and contract management is seeking an experienced Procurement Specialist to support daily operational activities and administrative functions within the procurement department.

Role Overview

This role offers an opportunity to contribute to the efficiency of procurement operations by managing essential administrative tasks, supporting data entry, and ensuring seamless procurement workflows within a dynamic environment.

Key Responsibilities

• Obtain quotes, issue purchase orders, and secure spend approvals to facilitate procurement activities
• Coordinate signatures and approval workflows, including document management systems such as DocuSign and iManage
• Manage business card programs and related administrative tasks
• Perform data entry, data processing, and research to support procurement processes
• Follow established procedures and instructions for manual tasks and procurement transactions
• Maintain accurate records within procurement systems and documentation workflows
• Support hybrid work schedules, primarily working in-office with remote flexibility as needed
• Collaborate with procurement, contracts, and administrative teams to streamline procurement operations

Core Qualifications & Requirements

• Previous experience in procurement, data entry, or administrative roles involving data processing and research
• Strong organizational skills with attention to detail in data management
• Proficiency with MS Office Suite (Excel, Word, Outlook)
• Experience with electronic signature platforms such as DocuSign
• Ability to take detailed instructions and perform manual data processing tasks accurately
• Familiarity with document management systems, preferably iManage or similar platforms
• Strong research skills and ability to process information efficiently
• Excellent communication skills and ability to work as part of a team

Nice-to-Have Qualifications

• Direct buying or procurement experience in a corporate environment
• Experience working with procurement systems or business card management programs
• Exposure to hybrid work models and supporting procurement teams in multiple locations

Core Technical Skills

• Procurement administration, data entry, and processing workflows
• Spend authorization and approval management
• Document management and electronic signature platforms (DocuSign, iManage)
• MS Office applications (Excel, Word, Outlook)
• Procurement systems, data research tools, and workflow coordination

Joining this organization provides the opportunity to build foundational procurement expertise in a fast-paced, collaborative environment within a leading professional services firm.

Compensation and Benefits

• Salary range: $71,000 to $96,000 depending on location and experience

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.