Procurement & Facilities Coordinator, NYC Office (On‑Site)

Medecins Sans Frontieres (Doctors Without Borders) - United States; New York (NY); On-site; USD 67,000 - 101,000; Full time

Benefits offered by this job

Essential staff, Works from office 5 s

Visa sponsorship not offered

Job summary

MSF USA in New York, NY seeks a Procurement and Facilities Coordinator to provide essential administrative and operational support for procurement and facilities services, ensuring a safe, functional workplace and effective vendor coordination.

Reporting to the Director, you will manage credit card transactions, procurement databases, budget awareness, and daily office operations, collaborating with internal teams and external partners to uphold MSF’s standards.

Qualifications

• Associate’s or Bachelor’s degree in business administration, facilities management, supply chain, or related field, or equivalent experience.
• 3–5 years of administrative, procurement, facilities, or office management experience.
• Experience processing and reconciling credit card or purchasing transactions.
• Familiarity with procurement policies, internal controls, and compliance requirements.
• Experience coordinating vendors and service providers.
• Experience supporting office facilities or acting as an office manager.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with databases or procurement systems.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Procurement by identifying needs, selecting vendors, negotiating terms, and purchasing goods and services.
• Data collection and analysis to deliver required outcomes.
• MSF-USA representation in professional forums to promote the organizational brand.
• Policies and procedures development within area of expertise to ensure compliance.
• Data management and reporting to support decision-making.

Skills

Office management

Procurement experience

Vendor coordination

Credit card/purchasing processing

Data management

Microsoft Office

Problem solving

Communication skills

Attention to detail

Education

Bachelor’s degree in business administration or related field

Tools

ERP systems

Job description

MSF USA in New York, NY seeks a Procurement and Facilities Coordinator to provide essential administrative and operational support for procurement and facilities services, ensuring a safe, functional workplace and effective vendor coordination.

Reporting to the Director, you will manage credit card transactions, procurement databases, budget awareness, and daily office operations, collaborating with internal teams and external partners to uphold MSF’s standards.