Facilities & Operations Coordinator

C003 University Medical Associates (UMA) Only Employees and Financials; Town of Charleston (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

The MUSC Foundation is seeking an Administration and Facilities Coordinator to support day-to-day office operations, procurement, and property management. Reporting to the Senior Director of Administration, you will act as a primary contact for routine needs and coordinate with vendors, contractors, and internal teams to keep workplaces professional and functional.

You will manage office services, vendor activities, and administrative workflows, while providing backup support for contracts,

Qualifications

• Bachelor's degree (or equivalent) and 1-3 years of related experience, or a high school diploma (or equivalent) and 5 years of related professional experience.

Responsibilities

• Coordinate procurement of office supplies, furniture, equipment, and other approved goods and services.
• Maintain office inventory and coordinate replenishment, repair, or replacement of routine items.
• Coordinate mail, packages, couriers, deliveries, and general office inquiries.
• Coordinate conference room readiness, meeting setup, and visitor support.
• Maintain purchasing and payment documentation and vendor service records.
• Serve as day-to-day coordinator for Foundation-owned and leased properties and coordinate facility services.
• Track service requests and escalate significant maintenance or safety concerns.
• Coordinate keys, access cards, and physical access records.
• Provide backup administrative support for contract routing, insurance/compliance, and HR processes.

Job description

The MUSC Foundation is seeking an Administration and Facilities Coordinator to support day-to-day office operations, procurement, and property management. Reporting to the Senior Director of Administration, you will act as a primary contact for routine needs and coordinate with vendors, contractors, and internal teams to keep workplaces professional and functional.

You will manage office services, vendor activities, and administrative workflows, while providing backup support for contracts,