Procurement Coordinator - Remote & Public Health Impact

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Loan Forgiveness

Health insurance

Public sector pension plan

Work From Home policy

Job summary

City of New York’s Department of Health and Mental Hygiene seeks a Procurement Coordinator in the ACCO area to support procurement from document preparation to contract registrations. The role coordinates with internal teams and vendors to ensure timely, compliant processes aligned with agency priorities and regulations.

The position emphasizes researching market value, managing procurement actions in city systems, and communicating effectively with stakeholders.

Responsibilities

• Prepare procurement documents, including Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications, ensuring accuracy and compliance with procurement policies.
• Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. Provide status update in all systems on a regular basis.
• Review and confirm that contract scopes are comprehensive, clearly defined, and meet the operational needs of the Agency.
• Perform research and analysis to determine fair market value for goods and services
• Utilize reliable online sources and databases to identify adverse information, such as lawsuits, penalties, or regulatory actions involving awarded contractors. Summarize the findings and elevate any red flags or concerns to Senior Leadership.
• Communicate with vendors to request required documentation, review submitted materials for accuracy and compliance with procurement rules and regulations, and provide feedback and technical assistance as needed.
• Ensure timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration.
• Identify challenges and solutions on procurement matters; correspond with program and ACCO Leadership for rapid solution.
• Attend and participate in meetings to provide detailed updates on the status of procurement actions and address any questions or concerns.
• Contribute to special projects and initiatives as assigned, ensuring alignment with organizational goals and priorities.

Job description

City of New York’s Department of Health and Mental Hygiene seeks a Procurement Coordinator in the ACCO area to support procurement from document preparation to contract registrations. The role coordinates with internal teams and vendors to ensure timely, compliant processes aligned with agency priorities and regulations.

The position emphasizes researching market value, managing procurement actions in city systems, and communicating effectively with stakeholders.