Impactful Contracts, Compliance & Procurement Coordinator

HANAC, Inc; New York (NY); On-site; USD 54,000 - 66,000; Full time

Job summary

HANAC, Inc. is seeking a Contracts, Compliance & Procurement Coordinator in New York City to coordinate, track, and maintain daily administrative, contractual, procurement, and compliance activities under the Director of Social Service Programs, Grants Administration and Compliance.

The role collaborates with program, finance, purchasing, HR, and administrative staff to ensure required documents, reports, registrations, contracts, purchasing actions, and compliance submissions are completed

Qualifications

• Bachelor's degree preferred; relevant experience may substitute.
• Experience in contracts, compliance, procurement, administration, or nonprofit/government-funded programs preferred.
• Experience with PASSPort, SAM.gov, JCOPE, or government procurement systems is a plus.
• Strong organizational, communication, follow-up, and attention-to-detail skills.
• Ability to manage multiple deadlines and priorities.
• Proficiency in Microsoft Word and Excel.
• Ability to maintain confidentiality and work effectively with staff, vendors, subcontractors, and government agencies.
• Bilingual Spanish/English is a plus.

Responsibilities

• Track contracts, compliance requirements, deadlines, renewals, reports, and registrations.
• Maintain compliance calendars, contract files, and required records.
• Assist with government filings, including PASSPort, SAM.gov, JCOPE, vendor questionnaires, and other required systems.
• Assist with contracts, subcontract agreements, renewals, amendments, and vendor compliance documentation.
• Support purchasing and procurement activities, including quotes, purchase orders, approvals, and vendor documentation.
• Prepare and maintain documentation for audits, monitoring visits, and funder reviews.
• Follow up on missing documentation and outstanding compliance requirements and report significant issues to the Director.
• Provide coverage for colleagues during vacations and assist with purchasing/administrative tasks as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Confidentiality

Education

Bachelor's degree in business, public administration, nonprofit management, or related field

Tools

Microsoft Word

Microsoft Excel

Job description

HANAC, Inc. is seeking a Contracts, Compliance & Procurement Coordinator in New York City to coordinate, track, and maintain daily administrative, contractual, procurement, and compliance activities under the Director of Social Service Programs, Grants Administration and Compliance.

The role collaborates with program, finance, purchasing, HR, and administrative staff to ensure required documents, reports, registrations, contracts, purchasing actions, and compliance submissions are completed