Procurement & Contracts Admin — Flexible Hours (On-Site)

Annapolis Area Christian School; Severn (MD); On-site; USD 28,000 - 30,000; Part time

Job summary

Annapolis Area Christian School is seeking an organized Administrative Assistant to support the Business Office Accounting Department. This newly created role will help establish and manage the school's purchasing and contract administration processes.

The successful candidate will assist with PO systems, process purchasing requests, coordinate with vendors, track contracts, and maintain records. On-site with flexible hours during school year and summer.

Qualifications

• High school diploma required; Associate or Bachelor’s degree preferred.
• Experience in procurement, purchasing, or contract administration is preferred.
• Strong communication and detail orientation required.

Responsibilities

• Requisition processing for accuracy and budget compliance.
• Create, process, and issue routine purchase orders.
• Source vendors by requesting quotes and evaluating bids.
• Track open orders and coordinate with vendors on delays.
• Verify invoices and provide documentation to AP.
• Ensure contract terms are clear and collect insurance certificates.
• Track contract milestones, renewals, and deliverables.
• Maintain centralized contract repositories and audit-ready files.
• Serve as liaison for internal departments and vendors.

Skills

Attention to detail

Communication skills

Vendor coordination

Education

High school diploma

Associate or Bachelor's degree in Business or related field

Tools

Microsoft Office Suite

Excel

Blackbaud

Job description

Annapolis Area Christian School is seeking an organized Administrative Assistant to support the Business Office Accounting Department. This newly created role will help establish and manage the school's purchasing and contract administration processes.

The successful candidate will assist with PO systems, process purchasing requests, coordinate with vendors, track contracts, and maintain records. On-site with flexible hours during school year and summer.