Purchasing & Contract Specialist

Annapolis Area Christian School; Severn (MD); Vor Ort; USD 26.000 - 29.000; Teilzeit

Zusammenfassung

Annapolis Area Christian School seeks a part-time Procurement Specialist to organize, formalize, and execute end-to-end purchasing and contract management workflows. Reporting directly to the Controller, this role will lead a major foundational project: designing and implementing a brand-new internal Purchase Order system.

The Specialist will map requisition workflows, create standard templates, and establish compliance checklists to strengthen internal financial controls.

Qualifikationen

• High school diploma required; associate or bachelor’s preferred in Business, Supply Chain, or related field.
• Experience in procurement, purchasing, or contract administration desirable.
• Excellent written and verbal communication with attention to detail.

Aufgaben

• Review requisitions for accuracy, budget compliance, and proper authorization.
• Create, process, and issue routine purchase orders.
• Request quotes, compare bids, and assist supplier evaluation.
• Track orders, shipments, and vendor delivery issues.
• Provide documents to Accounts Payable for timely payments.
• Ensure contract terms are clear and fully executed; collect insurance certificates.
• Maintain audit-ready contract repositories and support lifecycle milestones.
• Serve as liaison for internal departments and vendors on contracts.

Kenntnisse

Attention to detail

Written and verbal communication

Cross-functional communication

Team collaboration

Internal stakeholders coordination

Ausbildung

High school diploma

Associate or Bachelor's in Business/Related field

Tools

Microsoft Office

Excel

Blackbaud

Jobbeschreibung

• Position Type: 12 month, Part-Time (25 hours/week)


• Reports To: Controller


• Location: On-Site


• FLSA Status: Non-Exempt (hourly)


• Rate: $20.00 - $22.00/hour

Position Overview

• Position Type: 12 month, Part-Time (25 hours/week)


• Reports To: Controller


• Location: On-Site


• FLSA Status: Non-Exempt (hourly)


• Rate: $20.00 - $22.00/hour

Job Summary

Procurement Specialist

The Procurement Specialist is a newly created staff position responsible for organizing, formalizing, and executing the school's end-to-end purchasing and contract management workflows. Reporting directly to the Controller, this role will initially focus on a major foundational project: collaborating with and assisting the Controller and the Accounts Payable Specialist in designing and implementing a brand-new internal Purchase Order (PO) system.

The Specialist will assist in mapping out step-by-step requisition workflows, creating standard templates, and establishing clear compliance checklists to ensure strong internal financial controls. Once this new system and its supporting procedures are launched, the position will transition into the primary day-to-day operator-managing the daily purchasing pipeline, tracking contract lifecycles, verifying vendor compliance, and maintaining audit-ready records to support the overall efficiency of the school's Business Office.

Key Responsibilities

• Requisition Processing: Review purchase requisitions from internal departments for accuracy, budget compliance, and proper authorization.


• Purchase Orders Execution (POs): Create, process, and issue routine purchase orders based on internal requisitions.


• Vendor Sourcing: Request price quotes, compare vendor bids, and assist in evaluating and choosing potential suppliers.


• Order Tracking: Monitor open orders, track shipments, and follow up with vendors on backorders or delivery delays.


• Invoice Verification: Provide receiving documents and purchase orders to Accounts Payable to facilitate timely payment processing.


• Coordination, Compliance and Review: Ensure contract terms are clearly stated and fully executed by all parties. Collect and track applicable insurance certificates.


• Lifecycle Management: Track key contract milestones, renewal dates, expiration notices, and deliverables.


• Record Keeping: Maintain centralized physical and digital contract repositories, ensuring files are audit-ready.


• Stakeholder Liaison: Serve as a point of contact for internal departments and external vendors (where applicable) regarding contract interpretations, performance issues, or dispute resolution.

Qualifications & Requirements

• Education: High school diploma required; Associate or Bachelor's degree in Business, Supply Chain, or related field is preferred. Equivalent professional experience will be accepted.


• Experience: Professional office experience. Familiarity with procurement, purchasing, or contract administration is preferred.


• Technical Skills: Proficiency in Microsoft Office Suite (advanced Excel capabilities preferred); experience with Blackbaud is a plus.


• Core Competencies: Strong attention to detail, excellent written and verbal communication, and ability to communicate and work effectively with individuals across the school community.