Procurement & Admin Secretary - Detail-Oriented Pro

SPS Consulting, LLC; Rockville (MD); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

SPS Consulting seeks an enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Accounts Payable/Receivable.

Responsibilities include maintaining contract databases, tracking expiration dates, collecting insurance certificates, and processing invoices in Oracle. Proficiency with Microsoft Office and accurate typing are essential; prior experience with legal documents is a plus.

Formación

• Considerable experience with assignment-specific word processing and/or spreadsheet software.
• Specialized knowledge of legal documents and processes to prepare a variety of documents.
• Proficient in typing and Microsoft Office applications with good editing skills.
• Take and transcribe dictation and research files and records.
• Friendly and courteous demeanor; able to work with witnesses and customers.
• Operate office equipment including desktop computers, fax, copier and printers.

Responsabilidades

• Maintain the current contract database, update expiration dates and vendor contact info.
• Track contract expiration dates, renewal timelines, and insurance renewals.
• Request and collect insurance certificates and coordinate review with Risk Management.
• Prepare new contracts, amendments, solicitation documents, and transmittal memoranda using templates.
• Prepare scoring sheets for committees using templates.
• Assist with pricing/points verifications and encumbrance/expenditure tracking.
• Initiate health insurance invoices into Oracle and assist with billing remittances.
• Support vendor payments and Outside Agency billing as needed.

Herramientas

Oracle

Microsoft Office

Descripción del empleo

SPS Consulting seeks an enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Accounts Payable/Receivable.

Responsibilities include maintaining contract databases, tracking expiration dates, collecting insurance certificates, and processing invoices in Oracle. Proficiency with Microsoft Office and accurate typing are essential; prior experience with legal documents is a plus.