Buyer Assistant

Staffmark Group; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Disability insurance

401(k)

Paid time off (PTO)

Job summary

Staffmark Group in Phoenix, AZ seeks a detail-oriented Buyer Assistant to support the Procurement and Purchasing team. You will manage daily purchasing tasks, create and update purchase orders, and follow up with suppliers to ensure timely deliveries.

You will gain hands-on experience as the team migrates from BatchMaster to Aptean next year. The role emphasizes accuracy, organization, and willingness to learn, with opportunities to grow in purchasing and supply chain while supporting the Senior

Qualifications

• 1-3 years of experience in purchasing, administration, inventory, customer service, or supply chain (strong skills and attitude matter more than years of experience).
• Experience with ERP or purchasing systems.
• Basic-to-intermediate Microsoft Excel skills.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and communication skills, with the ability to manage several open items at once.
• Self-motivated and able to work independently with little supervision.

Responsibilities

• Help Buyers create and maintain purchase orders in the ERP system (BatchMaster, moving to Aptean).
• Send approved purchase orders to suppliers, then get and record order confirmations.
• Follow up with vendors on order status and delivery dates, and update PO ETAs as confirmations come in.
• Keep pricing, quantities, dates, and other purchasing data accurate and current in the ERP system.
• Track open purchase orders, flag overdue deliveries, and inform Buyer/Senior Buyer of late shipments or issues.
• Keep purchasing files organized, including supplier documents, quotes, and confirmations.
• Help request supplier quotes and pricing, and keep vendor contact information up to date.
• Work with Receiving on expected deliveries and resolve discrepancies (wrong quantities, items, paperwork).
• Collaborate with Inventory Control for verification of inventory or receiving data.
• Help review Pending Production Schedule and upcoming material needs.
• Track samples, new materials, packaging changes, and supplier approvals.
• Prepare and maintain purchasing reports and open PO reports.
• Enter freight and other approved purchasing charges when needed.
• Share routine purchasing updates between suppliers and internal departments.
• Support move from BatchMaster to Aptean, including data checks and learning new processes.
• Provide administrative support to Procurement and Purchasing Manager and Senior Buyer.
• Take on other purchasing and supply chain duties as assigned.

Skills

ERP experience

Excel skills

Purchasing

Vendor coordination

Communication

Data accuracy

Organization

Tools

BatchMaster ERP

Aptean ERP

Job description

Position Title: Buyer Assistant- Direct Hire

Location: Phoenix, AZ

Work Schedules: Monday through Friday, 8:00 AM-5:00 PM or 9:00 AM - 6:00 PM

Summary

A growing manufacturer in the food industry is looking for a detail-oriented Buyer Assistant to support its Procurement and Purchasing team. In this role, you will handle the daily purchasing work that keeps the team running: purchase orders, PO updates, supplier follow-ups, delivery tracking, and purchasing records. With accurate, up-to-date information from you, the Buyers can focus on material planning, sourcing, negotiations, supplier management, and preventing shortages. The team currently uses BatchMaster ERP and is moving to Aptean next year, so you will also get hands-on experience with a new system implementation. The company cares more about attention to detail, follow-through, and a willingness to learn than about years of experience, so this is a great opportunity for someone who is organized, dependable, and ready to grow in purchasing and supply chain.

Essential Duties and Responsibilities include but are not limited to:

• Help Buyers create and maintain purchase orders in the ERP system (BatchMaster, moving to Aptean)
• Send approved purchase orders to suppliers, then get and record order confirmations
• Follow up with vendors on order status and delivery dates, and update PO ETAs as confirmations come in
• Keep pricing, quantities, dates, and other purchasing data accurate and current in the ERP system
• Track open purchase orders, flag overdue deliveries, and tell the Buyer or Senior Buyer about late shipments or possible delivery problems
• Keep purchasing files organized, including supplier documents, quotes, and confirmations
• Help request supplier quotes and pricing, and keep vendor contact information up to date
• Work with Receiving on expected deliveries, and help resolve discrepancies such as wrong quantities, incorrect items, or missing paperwork
• Work with Inventory Control when inventory or receiving information needs to be verified
• Help review the Pending Production Schedule and upcoming material needs
• Help track samples, new materials, packaging changes, and supplier approvals
• Prepare and maintain purchasing reports and open PO reports
• Enter freight and other approved purchasing charges when needed
• Share routine purchasing updates between suppliers and internal departments
• Support the upcoming move from BatchMaster to Aptean, including data checks and learning new processes
• Provide administrative support to the Procurement and Purchasing Manager and the Senior Buyer
• Take on other purchasing and supply chain duties as assigned

Qualifications

Required:

• 1-3 years of experience in purchasing, administration, inventory, customer service, or supply chain (strong skills and attitude matter more than years of experience)
• Experience with ERP or purchasing systems
• Basic-to-intermediate Microsoft Excel skills
• Excellent attention to detail and accuracy in data entry
• Strong organizational and communication skills, with the ability to manage several open items at once
• Clear written and verbal communication with suppliers and internal teams
• Self-motivated and able to work independently with little supervision
• Dependable, proactive, and eager to learn new systems

Preferred:

• Experience in manufacturing or the food industry
• Experience with BatchMaster, Aptean, or a similar process-manufacturing ERP
• Experience with an ERP system conversion or implementation
• Familiarity with purchase orders, receiving processes, and vendor management

Benefits

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.