Procurement & AP Specialist — Vendor & Cost Control

Pittsburgh Zoo; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 45,000 - 52,000; Full time

Job summary

The Pittsburgh Zoo & Aquarium in Pittsburgh, PA is seeking a Staff Accountant, AP and Procurement to support accounting operations with a focus on accounts payable, purchasing, vendor management, and financial controls.

The role ensures accurate invoice processing and timely payments, oversees procurement activities, and collaborates with internal departments and external vendors to maintain compliant purchasing processes.

Qualifications

• Associate or bachelor's degree in accounting, Finance, Business Administration, or related field.
• 2-5 years of accounting experience preferably in accounts payable, procurement, purchasing, or related finance functions.
• Experience with ERP systems and proficient in Microsoft Excel.

Responsibilities

• Review and process purchase requisitions and purchase orders.
• Match purchase orders, receipts, and invoices; investigate and resolve discrepancies.
• Manage vendor onboarding, maintain vendor records, and ensure required documentation is current.
• Oversee procurement card program and compliance with internal controls, policies and procedures.
• Analyze departmental spending trends and advise management on cost containment opportunities; negotiate vendor terms to improve pricing and service levels.
• Process vendor invoices and employee expenses; prepare and execute payment runs via ACH, wire, check, and other methods.
• Monitor vendor contracts, pricing, and purchasing opportunities; evaluate vendor proposals and contract awards.

Skills

Attention to detail

Communication

Vendor management

Internal controls

Education

Bachelor's or Associate degree in accounting/finance

Tools

ERP systems

Microsoft Excel

Job description

The Pittsburgh Zoo & Aquarium in Pittsburgh, PA is seeking a Staff Accountant, AP and Procurement to support accounting operations with a focus on accounts payable, purchasing, vendor management, and financial controls.

The role ensures accurate invoice processing and timely payments, oversees procurement activities, and collaborates with internal departments and external vendors to maintain compliant purchasing processes.