Staff Accountant- AP and Procurement

ADP, Inc.; Pittsburgh (Allegheny County); On-site; USD 45,000 - 52,000; Full time

Job summary

Pittsburgh Zoo & Aquarium is seeking a Staff Accountant focused on Accounts Payable and Procurement to support vendor management, purchasing, and financial controls. You will ensure accurate invoice processing, timely payments, and strong internal controls across procurement activities.

The role requires 2–5 years in accounting with AP/procurement exposure, and experience with ERP systems and Excel. This is a full-time position based in Pittsburgh, PA, reporting to the Director of Finance.

Qualifications

• Associate or bachelor’s degree in accounting, finance, business administration, or related field.
• 2–5 years of accounting experience, preferably AP, procurement or related finance functions.
• Experience with ERP systems and proficiency in Excel.

Responsibilities

• Process purchase requisitions and purchase orders; match POs, receipts and invoices.
• Manage vendor onboarding, records, and required documentation.
• Oversee accounts payable and procurement processes with internal controls.
• Assist month-end close, budgeting and financial reporting activities.
• Support vendor contract monitoring, pricing and purchasing opportunities.
• Prepare payments via ACH, wire, check and other methods.
• Collaborate with internal departments and external vendors to ensure compliance.

Skills

Accounts payable

Procurement

Vendor management

Financial controls

Excel

ERP systems

Education

Associate or Bachelor's degree in accounting or finance

Tools

ERP systems

Microsoft Excel

Job description

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Staff Accountant- AP and Procurement

Pittsburgh, PA, US

4 days ago Requisition ID: 1119

Salary Range: $45,000.00 To $52,000.00 Annually

Pittsburgh Zoo & Aquarium

Position Description

Position Title: Staff Accountant, Procure-to- Pay( Purchasing and Accounts Payable)

Job Code:

Department: Finance

J ob Grade:

Reports To: Director of Finance, Controller

FLSA Status : Full-time, Exempt

Purpose : The Staff Accountant, Accounts Payable and Procurement, is responsible for supporting the organization's accounting operations with a primary focus on accounts payable, purchasing, vendor management, and financial controls. This role ensures accurate and timely processing of invoices and payments, oversees procurement activities, maintains vendor relationships, and assists with month-end close, budget and financial reporting activities. The position works closely with internal departments and external vendors to support efficient purchasing processes and compliance with organizational policies.

Essential Job Functions :

• Review and process purchase requisitions and purchase orders.
• Match purchase orders, receipts, and invoices; investigate and resolve discrepancies.
• Manage vendor onboarding, maintain vendor records, and ensure required documentation is current.
• Administer and overse e the Zoo's purch asing car d prog ram incl uding the review and monitoring of c omp liance with t he Zoo ’s internal controls, p o licies and procedures.
• Analyze organizational (department) spending trends and advise management on cost containment oppo rtunities . N egoti iate Zoo -wide pu r ch asing agreements, pre ferre d v endors a nd cont ract t erms that lead t o im prov ed prici ng, ser vice levels, and p ro curement effic iencies.
• Process vendor invoices and employee expense reimbursements accurately and timely.
• Prepare and execute payment runs via ACH, wire, check, and other payment methods.
• Monitor vendor contracts, pricing, and purchasing opportunities. Evaluate Vendor Proposals and make recommendations regarding vendor selection and contract awards.
• Monitor purchasing activity to ensure compliance with company policies and budgets.
• Reconcile vendor statements and resolve accounts payable issues.
• Assist with month-end close activities, accruals, and audit requests. Including Accounts Payable reconciliation .
• Develop and maintain strong relationships with vendors and internal stakeholders.
• Identify opportunities for process improvements, cost savings, and automation. Recommend improvements to procurement and payment controls.
• Support special projects and undertake additional fin ance, accou nting, pr o curement , an d ope rational re sponsibilities as assigned to suppor t the organization's o bj ective s .
• Participate in budgeting, forecasting and cash flow planning.
• Support year-end audit activities and coordinate requests from external auditors.

Performance Factors:

• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent communication and vendor management skills.
• Knowledge of internal controls, invoice processing, purchasing practices, and payment procedures.

Education/Experience/Knowledge/Skills :

Associate or bachelor's degree in accounting, Finance, Business Administration, or related field.

2-5 years of accounting experience preferably in accounts payable, procurement, purchasing , or related finance functions.

Experience with ERP systems and proficient in Microsoft Excel.