Hybrid Accounts Payable Specialist - Detail-Oriented

Confidential Jobs; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Confidential Jobs in Pittsburgh is seeking an Accounts Payable Specialist to audit and process payment requests, maintain vendor records, and answer AP questions for employees and vendors. The role ensures transactions comply with firm policies, approval requirements, and applicable tax regulations with a focus on accuracy.

Based in the Pittsburgh office on a hybrid schedule, you will work with the Accounting and AP teams, print checks, prepare mailing documents, and respond to inquiries via

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or related field.
• Three to five years of Accounts Payable experience.
• Experience processing invoices, check requests, reimbursements, or vendor payments.
• Experience with Accounts Payable software or financial systems.
• Intermediate to advanced Microsoft Excel proficiency.
• Working knowledge of Microsoft Word and other Office applications.

Responsibilities

• Organize, audit, and process Accounts Payable check requests accurately and promptly.
• Verify payee information, invoice details, account coding, supporting documentation, and required approvals.
• Ensure transactions comply with sales and use tax, Form 1099 reporting, state withholding, and other requirements.
• Maintain accurate vendor records, including tax reporting and Form 1099 information.
• Research vendor statements and resolve invoice, payment, and account discrepancies.
• Provide customer service and training to employees using AP systems.
• Print checks daily, weekly, and as needed for Pittsburgh office and remote locations.
• Prepare checks and related documentation for mailing.
• Create virtual credit cards for approved business transactions.
• Monitor the shared AP telephone line and email inbox.
• Respond to employee and vendor questions via email, telephone, and instant messaging.
• Open and process hard-copy mail as appropriate.
• Develop expert knowledge of the firm’s check-request software, policies, and approval workflows.
• Maintain supporting documentation and tracking files using Word and Excel.
• Assist the AP team with additional assignments and projects.

Skills

Attention to detail

Customer service

Time management

Strong communication

Independent worker

Education

AS/BA in Accounting, Finance, or Business

3–5 years AP experience

Tools

Accounts Payable software

Excel

Word

Outlook

Electronic check-request systems

Job description

Confidential Jobs in Pittsburgh is seeking an Accounts Payable Specialist to audit and process payment requests, maintain vendor records, and answer AP questions for employees and vendors. The role ensures transactions comply with firm policies, approval requirements, and applicable tax regulations with a focus on accuracy.

Based in the Pittsburgh office on a hybrid schedule, you will work with the Accounting and AP teams, print checks, prepare mailing documents, and respond to inquiries via