Hybrid Accounts Payable Specialist: Vendor & Invoicing

Confidential Jobs; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional development

Job summary

Confidential Jobs is seeking an Accounts Payable Specialist to audit, process, and manage payment requests and vendor records. The role involves ensuring compliance with tax and internal controls, training staff on AP systems, and supporting the Pittsburgh office in a hybrid work setup.

The ideal candidate will have degrees in Accounting/Finance or 3–5 years of AP experience, strong Excel skills, and the ability to work independently while collaborating with Accounting teams.

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field; or three to five years of Accounts Payable experience.
• Experience processing invoices, check requests, employee reimbursements, or vendor payments.
• Intermediate to advanced Microsoft Excel proficiency.
• Working knowledge of Microsoft Word and other Microsoft Office applications.

Responsibilities

• Organize, audit, and process Accounts Payable check requests accurately and promptly.
• Verify payee information, invoice details, account coding, supporting documentation, and required approvals.
• Ensure transactions comply with sales and use tax, Form 1099 reporting, state withholding, and other internal and external requirements.
• Maintain accurate vendor records, including tax reporting and Form 1099 information.
• Research vendor statements and resolve invoice, payment, and account discrepancies.
• Provide customer service and training to employees using the firm’s electronic check-request and reimbursement systems.
• Print checks daily, weekly, and as needed for the Pittsburgh office and remote firm locations.

Skills

Attention to detail

Time management

Communication skills

Customer service

Training others

Independence

Adaptability

Education

Accounting/Finance degree

Tools

Accounts Payable software

Virtual cards

Microsoft Excel

Job description

Confidential Jobs is seeking an Accounts Payable Specialist to audit, process, and manage payment requests and vendor records. The role involves ensuring compliance with tax and internal controls, training staff on AP systems, and supporting the Pittsburgh office in a hybrid work setup.

The ideal candidate will have degrees in Accounting/Finance or 3–5 years of AP experience, strong Excel skills, and the ability to work independently while collaborating with Accounting teams.