Staff Accountant- AP and Procurement

Zoological Society; Pittsburgh (Allegheny County); On-site; USD 45,000 - 52,000; Full time

Job summary

Pittsburgh Zoo & Aquarium is seeking a Staff Accountant focused on Accounts Payable and Procurement to support the finance team in processing invoices, managing purchasing, and maintaining vendor relationships.

The role requires 2-5 years of accounting experience, proficiency with ERP systems and Microsoft Excel, and a commitment to internal controls and accurate financial reporting.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, Business Administration, or related field.
• 2-5 years of accounting experience preferably in accounts payable, procurement, purchasing, or related finance functions.
• Experience with ERP systems and proficient in Microsoft Excel.

Responsibilities

• Review and process purchase requisitions and purchase orders.
• Match purchase orders, receipts, and invoices; investigate and resolve discrepancies.
• Manage vendor onboarding, maintain vendor records, and ensure required documentation is current.
• Administer and oversee the Zoo’s purchasing card program including the review and monitoring of compliance with the Zoo’s internal controls, policies and procedures.
• Process vendor invoices and employee expense reimbursements accurately and timely.
• Prepare and execute payment runs via ACH, wire, check, and other payment methods.
• Monitor vendor contracts, pricing, and purchasing opportunities. Evaluate Vendor Proposals and make recommendations regarding vendor selection and contract awards.
• Monitor purchasing activity to ensure compliance with company policies and budgets.
• Reconcile vendor statements and resolve accounts payable issues.
• Assist with month-end close activities, accruals, and audit requests.

Skills

Accounts payable

Procurement

Vendor management

Attention to detail

Education

Bachelor's degree in accounting

Associate degree in accounting or related field

Tools

ERP systems

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Staff Accountant- AP and Procurement

Pittsburgh, PA, US

Salary Range: $45,000.00 To $52,000.00 Annually

Pittsburgh Zoo & Aquarium

Position Description

Position Title: Staff Accountant, Procure-to- Pay( Purchasing and Accounts Payable)

Reports To: Director of Finance, Controller

FLSA Status : Full-time, Exempt

Purpose : The Staff Accountant, Accounts Payable and Procurement, is responsible for supporting the organization's accounting operations with a primary focus on accounts payable, purchasing, vendor management, and financial controls. This role ensures accurate and timely processing of invoices and payments, oversees procurement activities, maintains vendor relationships, and assists with month-end close, budget and financial reporting activities. The position works closely with internal departments and external vendors to support efficient purchasing processes and compliance with organizational policies.

Essential Job Functions :

• Review and process purchase requisitions and purchase orders.
• Match purchase orders, receipts, and invoices; investigate and resolve discrepancies.
• Manage vendor onboarding, maintain vendor records, and ensure required documentation is current.
• Administer and overse e the Zoo’s purch asing car d prog ram incl uding the review and monitoring of c omp liance with t he Zoo ’s internal controls, p o licies and procedures.
• Analyze organizational (department) spending trends and advise management on cost containment oppo rtunities . N egot iate Zoo -wide pu r ch asing agreements, pre ferre d v endors a nd cont ract t erms that lead t o im prov ed prici ng, ser vice levels, and p ro curement effic iencies.
• Process vendor invoices and employee expense reimbursements accurately and timely.
• Prepare and execute payment runs via ACH, wire, check, and other payment methods.
• Monitor vendor contracts, pricing, and purchasing opportunities. Evaluate Vendor Proposals and make recommendations regarding vendor selection and contract awards.
• Monitor purchasing activity to ensure compliance with company policies and budgets.
• Reconcile vendor statements and resolve accounts payable issues.
• Assist with month-end close activities, accruals, and audit requests. Including Accounts Payable reconciliation .
• Develop and maintain strong relationships with vendors and internal stakeholders.
• Identify opportunities for process improvements, cost savings, and automation. Recommend improvements to procurement and payment controls.
• Support special projects and undertake additional fin ance, accou nting, pr o curement , an d ope rational re sponsibilities as assigned to suppor t the organization’s o bj ective s .
• Participate in budgeting, forecasting and cash flow planning.
• Support year-end audit activities and coordinate requests from external auditors.

Performance Factors:

• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent communication and vendor management skills.
• Knowledge of internal controls, invoice processing, purchasing practices, and payment procedures.

Education/Experience/Knowledge/Skills :

Associate or bachelor’s degree in accounting, Finance, Business Administration, or related field.

2-5 years of accounting experience preferably in accounts payable, procurement, purchasing , or related finance functions.

Experience with ERP systems and proficient in Microsoft Excel.