Admistrative Assistant-Procurement

OLSA Resources, Inc.; Metropolis (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing solutions company is seeking an Administrative Assistant specializing in procurement to perform various administrative tasks. Duties include preparing reports, managing purchase requisitions, and supporting departmental projects with tools like Microsoft Word and Excel. The ideal candidate should possess strong communication skills and have 2-5 years of related experience. A minimum Associate’s degree is required, with a preference for a Bachelor’s degree. Join a team that values self-direction and a strong work ethic.

Qualifications

• Minimum Associates Degree, prefer Bachelor Degree.
• 2-5 years of experience in similar position, emphasis on procurement.
• Proficient in Microsoft Word/Excel, SAP experience.

Responsibilities

• Perform general administrative tasks including file preparation and data entry.
• Provide department support on projects by creating PowerPoint slides.
• Assist in writing purchase requisitions and requesting quotes.

Skills

Written communication

Verbal communication

Organizational skills

Multi-tasking

Interpersonal skills

Education

Associates Degree

Bachelor Degree (preferred)

Tools

Microsoft Word

Microsoft Excel

SAP

Job description

Administrative Assistant with Emphasis on Procurement

Duties:

• Performs general administrative tasks, to include, but not limited to: printing and running reports, organizing supply drawers, organizing and creating systems for office files, document preparation (e.g. scanning, organizing, printing, copying), sending out items to be imaged, filing, preparing report folders, and some data entry.
• Provides department support on various projects and related tasks, to include, creating PowerPoint slides, formatting and creating Excel files.
• Assisting in writing purchase requisitions; requesting quotes for materials.
• Tracking purchased items, tracking hot inventory, coordinate outside services’ timely pickups and deliveries via contracted services.
• Maintain vendor files; assist in requesting materials be set-up for stock.
• Research disputed invoices for payment based on approved pricing quotations.
• Strong written and verbal communications skills, as well as interpersonal skills. Candidates must be capable of balancing multiple projects.
• Excellent organizational skills to prioritize and balance multiple projects and coordinate project timelines to ensure timely completion with minimal supervision. Seeking self-directed and motivated individual.

Qualifications

• Minimum Associates Degree, prefer Bachelor Degree
• 2-5 years of experience in similar position, emphasis on procurement
• Proficient in Microsoft Word/Excel, SAP experience.
• Excellent verbal/ written communication skills.
• Ability to multi-task and interact effectively in a team environment.
• Consistently displays high character and a strong work ethic