Administrative Assistant

SMS group; Pittsburgh (Allegheny County); In loco; USD 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

SMS group is seeking an organized Administrative Assistant to back multiple Supply Chain areas including Purchasing, Quality, Service and Logistics in our Pittsburgh office. You will perform varied secretarial tasks to help keep operations running smoothly across departments.

The role requires an onsite presence, basic educational background, and ability to handle supplier documents, invoicing, and records. Experience with SAP and Microsoft Office is a plus.

Competenze

• High school diploma or GED, or 1–3 months related experience and/or training.
• Ability to read, analyze and interpret common documents and write routine reports.
• Proficient with SAP, GSS and Microsoft Office suite.

Mansioni

• Supports Purchasing, Quality, Service and Logistics departments with secretarial duties.
• Tracks, receives and distributes product deliveries from mailroom.
• Maintains and updates Supplier NDAs and onboarding documents.
• Supports supplier setup/onboarding and insurance renewals.
• Verifies invoices and assists in retention processes.
• Attaches invoices to documents and scans/upload files.
• Handles scanning and uploading documents into systems.
• Performs other related duties as assigned.

Formazione

High school diploma or GED

Strumenti

SAP

GSS

Microsoft Word

Microsoft Excel

PowerPoint

Descrizione del lavoro

Ready to bring your administrative expertise to the core of our business? We are seeking an organized and versatile Administrative Assistant to provide vital, multi-departmental support. As a key player on our team, you will keep our Supply Chain running seamlessly by executing varied secretarial and administrative duties for our Purchasing, Quality, Service, and Logistics departments.

SUMMARY:

Performs varied secretarial and administrative duties by supporting all areas of the Supply Chain including Purchasing, Quality, Service and Logistics

DUTIES AND RESPONSIBILITIES:

• Responsible for various supplier collaboration activities
• Tracks, receives and distributes product deliveries from mailroom
• Maintains and updates Supplier Non-Disclosure Agreements (NDA)
• Responsible to support new Supplier Setup/Onboarding documents
• Manage all Supplier Liability Insurance renewals
• Supports invoicing verification, approvals and retention processes
• Responsible for attaching invoices to appropriate documents
• Handles scanning various documents and uploading into systems
• Performs other related duties as assigned or requested

QUALIFICATIONS:

• Required to work onsite in our Pittsburgh, PA office Monday - Friday
• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
• Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of suppliers or employees of the organization.
• Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: SAP, GSS, Microsoft Products (Word, Excel and PowerPoint)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.