Administrative Assistant

SMS group USA; Pittsburgh (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

SMS group USA seeks an organized Administrative Assistant to provide vital secretarial and administrative support across Purchasing, Quality, Service and Logistics. You will help keep the Supply Chain running smoothly with varied tasks in a fast-paced environment.

Responsibilities include supplier coordination, NDA maintenance, onboarding support, invoicing verification, and document handling. This role is onsite in Pittsburgh, Monday to Friday, with commonly required documentation and reporting

Qualifications

• High school diploma or GED or 1–3 months related experience.
• Ability to read/interpret scientific, financial, legal documents.
• Ability to respond to inquiries from customers or regulatory bodies.
• Ability to write speeches/articles in prescribed style.
• Ability to present information to top management or boards.
• Ability to read safety rules and operating manuals; write routine reports.

Responsibilities

• Coordinate supplier collaboration activities.
• Track and distribute product deliveries from mailroom.
• Maintain and update Supplier Non-Disclosure Agreements (NDA).
• Support new Supplier Setup/Onboarding documents.
• Manage all Supplier Liability Insurance renewals.
• Support invoicing verification, approvals and retention processes.
• Attach invoices to appropriate documents.
• Handle scanning and uploading documents into systems.
• Perform other related duties as assigned.

Education

High school diploma or GED

Tools

SAP

GSS

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ready to bring your administrative expertise to the core of our business? We are seeking an organized and versatile Administrative Assistant to provide vital, multi-departmental support. As a key player on our team, you will keep our Supply Chain running seamlessly by executing varied secretarial and administrative duties for our Purchasing, Quality, Service, and Logistics departments.

Summary

Performs varied secretarial and administrative duties by supporting all areas of the Supply Chain including Purchasing, Quality, Service and Logistics

Duties And Responsibilities

• Responsible for various supplier collaboration activities
• Tracks, receives and distributes product deliveries from mailroom
• Maintains and updates Supplier Non-Disclosure Agreements (NDA)
• Responsible to support new Supplier Setup/Onboarding documents
• Manage all Supplier Liability Insurance renewals
• Supports invoicing verification, approvals and retention processes
• Responsible for attaching invoices to appropriate documents
• Handles scanning various documents and uploading into systems
• Performs other related duties as assigned or requested

Qualifications

• Required to work onsite in our Pittsburgh, PA office Monday - Friday
• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
• Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of suppliers or employees of the organization.
• Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: SAP, GSS, Microsoft Products (Word, Excel and PowerPoint)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.