Process Server Performance Specialist-Proof Team (Internal Employees Only)

ABC Legal Services

Town of Montana (WI)

Remote

USD 21,000 - 23,000

Full time

8 days ago

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Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

7 holidays per year

Floating holidays

Life Insurance

Long Term Disability

Health Care FSA

Dependent Care FSA

Employee Assistance Program

Pet Insurance

Job summary

ABC Legal Services seeks an experienced Process Server Performance & Compliance specialist to review proofs of service, coach field servers, and ensure accuracy and legal sufficiency across jurisdictions. This remote role supports our nationwide operations with a strong emphasis on getting proofs right and reducing errors.

You will handle high‑volume outreach, escalate problem documents, and maintain daily reports to track performance, collaborating with teams to improve processes and service

Qualifications

Spot inconsistencies in legal documentation.
Comfort with high-volume daily outreach and follow-up.
Interpret jurisdiction-specific rules that vary by state and county.
Clear, constructive communication skills for coaching servers.
Familiarity with reporting tools and logs (e.g., Skye) and quick parsing of edits/changes.

Responsibilities

Review affidavits/certificates of service for accuracy and legal sufficiency.
Coach servers on correct completion and provide feedback to reduce errors.
Escalate and guide corrections for problem documents and failed submissions.
Run daily and other routine reports to monitor performance and trends.
Collaborate on cross-functional projects and improvements.

Skills

Attention to detail

High-volume outreach

Jurisdiction rules

Communication skills

Coaching & feedback

Tools

Skye

Job description

Please note - Only internal applicants (current ABC Legal employees) will be considered for this vacancy.

About ABC Legal Services

ABC Legal Services is proud to be the national leader in service of process. We are a team of 1,000 and growing, with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 30 years and continue to advance our technology and business processes to stay years ahead of the competition. Our focus is to expand our technology lead, acquire and integrate less efficient competitors, and tap into new segments through an integrated inbound marketing and sales approach.

Job Overview

The Process Server Performance Proof Team sits at the intersection of support and compliance, ensuring that proofs of service submitted by field servers are accurate, legally sufficient, and returned in a timely manner. This team acts as the front line for reviewing proof documentation, coaching servers on correct completion, and resolving problem documents before they become case-jeopardizing errors. This is not a document-processing or e-filing role it's a performance and compliance-driven function focused on getting proofs right and getting servers the feedback they need to improve.

This position is remote but located in Montana, North Dakota, Kansas, Oklahoma, Iowa, Arkansas, Michigan, Wisconsin, Indiana, Kentucky, North Carolina, South Carolina, Virginia, Louisiana, Mississippi, Alabama, Florida.

What You'll Do

Proof Review & Compliance

Review affidavits/certificates of service submitted by field servers for accuracy, confirming that names, addresses, dates, times, and manner of service are correctly documented and legally sufficient
Ensure proofs meet the specific formatting and content requirements of the jurisdiction where the case is filed, understanding that rules vary significantly by state and even by county
Identify notary-related errors on submitted proofs and advise servers when a document requires notarization (note: this team does not coordinate with notaries directly)

Server Coaching & Escalation Handling

Serve as the escalation point for "problem documents" — proofs that come in with errors — and work to get them corrected
Provide direct coaching and feedback to servers when proofs are completed correctly or incorrectly, helping build long-term accuracy and reduce recurring errors
Follow up on failed service attempts and court clerk rejections, guiding servers through correction and resubmission

Reporting & Performance Tracking

Run and work through regular reports on a daily basis
Track individual server performance to identify trends and areas needing improvement
Manage secondary reports as applicable
Conduct direct outreach to servers regarding proofs that have not yet been returned (100+ daily outreach volume)
Review Skye logs in full and follow them closely, staying on top of document and service edits to quickly understand the current status of a case

Collaboration

Collaborate on large-scale projects with the team and cross-functionally with other departments

What We're Looking For

Strong attention to detail, with the ability to spot inconsistencies in legal documentation
Comfort with high-volume, repetitive daily outreach and follow-up
Ability to interpret and apply jurisdiction-specific rules that vary by state and county
Clear, constructive communication skills — this role involves ongoing coaching and feedback with field servers
Comfort working within reporting tools and logs (e.g., Skye) and quickly parsing edits/changes
A support-and-compliance mindset: equal parts helping servers succeed and holding the line on accuracy standards
Ability to manage competing priorities across daily reports, outreach, escalations, and project work

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!

Benefits: