Procedure Coordinator

The-Spine-; Tulsa (OK); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) with Employer Match

PTO after 90 days

Job summary

The Spine & Pain Center in Tulsa, OK is seeking a dedicated Prior Authorization & Procedure Coordinator to join our growing healthcare team. You will manage prior authorizations, schedule outpatient procedures, and ensure smooth communication among providers, patients, insurance carriers, and surgery centers.

Ideal candidates bring 2+ years in medical scheduling or authorization, familiarity with ModMed or similar EHR systems, and strong organizational and communication skills to support

Qualifications

• High school diploma or equivalent required.
• 2+ years of medical scheduling, insurance authorization, or healthcare administrative experience preferred.
• Experience in pain management, orthopedics, surgery scheduling, or specialty healthcare strongly preferred.
• Experience with ModMed or other Electronic Health Record (EHR) systems preferred.
• Strong communication, multitasking, and organizational skills required.

Responsibilities

• Submit, track, and manage prior authorizations for procedures, imaging, medications, and specialty treatments.
• Coordinate outpatient procedures and surgery center scheduling.
• Verify insurance eligibility and authorization requirements.
• Communicate with insurance carriers regarding approvals, denials, and appeals.
• Schedule new patient, follow-up, and post-procedure appointments.
• Provide patients with pre-procedure instructions and scheduling support.
• Coordinate with providers, medical assistants, front office staff, and billing teams.
• Maintain accurate scheduling and authorization documentation within the EHR system.
• Assist with schedule optimization, cancellations, reschedules, and waitlists.

Skills

Communication

Multitasking

Organizational

Education

High School Diploma or equivalent

Tools

ModMed / EHR

Job description

The Spine & Pain Center – Tulsa, OKPosition Type: Full-Time | Hourly Non-ExemptJoin Our Team. Build Your Career.Since 2019, The Spine and Pain Center has been proudly serving Tulsa and surrounding communities with a commitment to providing excellent patient care and an exceptional patient experience.That commitment has fueled exciting growth across our organization. As we continue to expand our team and the communities we serve, we're looking for talented, motivated individuals who want to grow with us and be part of what we're building.At The Spine and Pain Center, we believe a job should be more than just a place to work—it should be an opportunity to grow, develop, make an impact, and build a meaningful career.A Place to GrowWhether you're beginning your career or bringing years of experience to our team, we want The Spine and Pain Center to be a place where you can learn, grow, take on new opportunities, and build a rewarding career.We value our team members and are proud to offer competitive compensation along with a great benefits package designed to support our employees and their families.Most importantly, you'll have the opportunity to be part of a growing organization where your work directly contributes to our mission of providing excellent care to the patients and communities we serve.Join a Fast-Paced, Patient-Focused Specialty PracticeThe Spine & Pain Center is seeking a highly organized and detail-oriented Prior Authorization & Procedure Coordinator to join our growing team. This position plays a critical role in coordinating patient care by managing prior authorizations, scheduling procedures, and ensuring seamless communication between providers, patients, insurance carriers, and surgery centers.This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys problem-solving, and takes pride in delivering excellent patient service while maintaining accuracy and efficiency.ScheduleMonday – Thursday: 7:30 a.m. – 5:00 p.m.Friday: 7:30 a.m. – 12:00 p.m.No nights or weekendsBenefitsBenefits available include:Medical InsuranceDental InsuranceLife InsuranceDisability Insurance401(k) with Employer MatchPaid Time Off (PTO) eligibility after 90 daysEssential ResponsibilitiesSubmit, track, and manage prior authorizations for procedures, imaging, medications, and specialty treatmentsCoordinate outpatient procedures and surgery center schedulingVerify insurance eligibility and authorization requirementsCommunicate with insurance carriers regarding approvals, denials, and appealsSchedule new patient, follow-up, and post-procedure appointmentsProvide patients with pre-procedure instructions and scheduling supportCoordinate with providers, medical assistants, front office staff, and billing teamsMaintain accurate scheduling and authorization documentation within the EHR systemAssist with schedule optimization, cancellations, reschedules, and waitlistsQualificationsHigh school diploma or equivalent required2+ years of medical scheduling, insurance authorization, or healthcare administrative experience preferredExperience in pain management, orthopedics, surgery scheduling, or specialty healthcare strongly preferredExperience with ModMed or other Electronic Health Record (EHR) systems preferredStrong communication, multitasking, and organizational skills requiredBenefitsAt The Spine and Pain Center, we believe in taking care of the people who take care of our patients. We’re proud to offer a competitive benefits package designed to support our team members both personally and professionally.Benefits for eligible employees include:Health insuranceDental insurance401(k) retirement planGenerous paid time off (PTO)Join a growing organization where you can build your career while making a difference for the patients and communities we serve.Why Join The Spine & Pain Center?Collaborative and supportive clinical environmentOpportunity to work closely with physicians and surgery center operationsFast-paced role with variety and growth opportunitiesMeaningful work helping patients navigate treatment and care coordinationThe Spine & Pain Center is an Equal Opportunity Employer and maintains a professional, patient-centered workplace.