Care Coordination Specialist - Prior Auth & Scheduling

The-Spine-; Tulsa (OK); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) with Employer Match

PTO after 90 days

Job summary

The Spine & Pain Center in Tulsa, OK is seeking a dedicated Prior Authorization & Procedure Coordinator to join our growing healthcare team. You will manage prior authorizations, schedule outpatient procedures, and ensure smooth communication among providers, patients, insurance carriers, and surgery centers.

Ideal candidates bring 2+ years in medical scheduling or authorization, familiarity with ModMed or similar EHR systems, and strong organizational and communication skills to support

Qualifications

• High school diploma or equivalent required.
• 2+ years of medical scheduling, insurance authorization, or healthcare administrative experience preferred.
• Experience in pain management, orthopedics, surgery scheduling, or specialty healthcare strongly preferred.
• Experience with ModMed or other Electronic Health Record (EHR) systems preferred.
• Strong communication, multitasking, and organizational skills required.

Responsibilities

• Submit, track, and manage prior authorizations for procedures, imaging, medications, and specialty treatments.
• Coordinate outpatient procedures and surgery center scheduling.
• Verify insurance eligibility and authorization requirements.
• Communicate with insurance carriers regarding approvals, denials, and appeals.
• Schedule new patient, follow-up, and post-procedure appointments.
• Provide patients with pre-procedure instructions and scheduling support.
• Coordinate with providers, medical assistants, front office staff, and billing teams.
• Maintain accurate scheduling and authorization documentation within the EHR system.
• Assist with schedule optimization, cancellations, reschedules, and waitlists.

Skills

Communication

Multitasking

Organizational

Education

High School Diploma or equivalent

Tools

ModMed / EHR

Job description

The Spine & Pain Center in Tulsa, OK is seeking a dedicated Prior Authorization & Procedure Coordinator to join our growing healthcare team. You will manage prior authorizations, schedule outpatient procedures, and ensure smooth communication among providers, patients, insurance carriers, and surgery centers.

Ideal candidates bring 2+ years in medical scheduling or authorization, familiarity with ModMed or similar EHR systems, and strong organizational and communication skills to support