Proactive Personal Assistant for Seamless Organization

Civic Canvas; Houston (TX); On-site; USD 35,000 - 60,000; Full time

Job summary

Civic Canvas is seeking a reliable Personal Assistant to help manage daily household and administrative tasks with minimal supervision. The ideal candidate is highly organized, proactive, and detail oriented, able to anticipate needs and respond promptly.

You will handle calendars, emails, travel arrangements, and document preparation, while maintaining organized digital and physical files. You’ll coordinate meetings and other activities, ensuring confidentiality and professional communication

Qualifications

• Strong organizational and time-management skills.
• Reliable, punctual, responsible, and trustworthy.
• Keen, attentive, and detail-oriented.
• Proactive and comfortable working independently.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Organize and respond to emails, phone calls, and other correspondence.
• Schedule travel arrangements, accommodation, and itineraries when needed.
• Prepare documents, reports, presentations, and other administrative materials.
• Maintain organized digital and physical files and records.
• Coordinate meetings, appointments, and personal or business activities.
• Handle routine administrative tasks and follow up on pending matters.
• Assist with errands, purchases, reservations, and other assigned personal tasks.
• Communicate with clients, vendors, colleagues, and other contacts professionally.
• Maintain confidentiality of personal, business, and financial information.
• Track deadlines, reminders, and important commitments.
• Provide general administrative support and complete other duties as assigned.

Skills

Calendar management

Time management

Attention to detail

Independent work

Job description

Civic Canvas is seeking a reliable Personal Assistant to help manage daily household and administrative tasks with minimal supervision. The ideal candidate is highly organized, proactive, and detail oriented, able to anticipate needs and respond promptly.

You will handle calendars, emails, travel arrangements, and document preparation, while maintaining organized digital and physical files. You’ll coordinate meetings and other activities, ensuring confidentiality and professional communication