Executive Assistant/ Personal Assistant

NorthPoint Search Group; Marietta (GA); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Full benefits

Job summary

NorthPoint Search Group seeks an Executive Assistant/Personal Assistant to manage a demanding executive calendar, handle correspondence, prepare meetings, and ensure deadlines are met across multiple entities.

You will support operational projects, light bookkeeping, vendor relationships, and philanthropic initiatives, while coordinating home and personal affairs and travel arrangements for the executive. The role requires discretion and proactive planning.

Qualifications

• Demonstrates reliability and accountability.
• Proactive in identifying and solving scheduling and administrative issues.
• Keeps high standards of professionalism and discretion.
• Organized with ability to manage multiple concurrent tasks.
• Communicates clearly and professionally across teams and stakeholders.

Responsibilities

• Manage executive calendar and prioritise commitments.
• Handle correspondence, meeting prep, agendas, follow-ups and deadlines.
• Assist with operational projects across entities.
• Track invoices, payables, expenses, renewals and recurring obligations.
• Provide light bookkeeping support with QuickBooks/Acumatica familiarity.
• Manage relationships with vendors and professional partners.
• Support philanthropic and nonprofit initiatives.
• Prepare presentations and reports for the executive.
• Coordinate home organization and oversee household vendors.
• Book travel and manage lodging, transport, and budgets.
• Support family and office remotely when travelers are out of state.

Skills

Dependable

Proactive

Organized

Attention to detail

Professionalism

Tools

QuickBooks

Acumatica

Job description

Executive Assistant/ Personal Assistant

• Full executive calendar management — protect time, prioritize, reschedule proactively
• Handle correspondence, meeting prep, agendas, follow-ups, and deadlines
• Assist with operational projects across multiple entities
• Track invoices, payables, expenses, renewals, and recurring obligations
• Light bookkeeping support (QuickBooks/Acumatica familiarity preferred)
• Manage working relationships with vendors, professional partners, and civic organizations
• Help manage involvement in philanthropic, nonprofit, and charity initiatives
• Prepare presentations, reports, and communications on behalf of the executive
• Serve as primary organizer and coordinator of home needs
• Oversee all house vendors (maintenance, landscaping, cleaners, repairs)
• Manage deliveries (FedEx, UPS, Amazon) and returns
• Schedule home appointments: repairs, service, insurance reviews, warranties, etc.
• Run personal errands, grocery runs, and shopping as needed
• Source and manage vendors for organization projects (garage, pantry, rooms)
• Help maintain an orderly household calendar (appointments, school, events)
• Assist spouse with task lists, scheduling, and project follow-through without inserting into email streams
• Send daily reporting + tomorrow’s plan, clearly and concisely
• Support event and party planning — get best pricing, maximize value
• Handle community service scheduling and follow-through
• Book domestic and international travel
• Coordinate lodging, vehicles, reservations, excursions, and budgets
• Support family and office remotely when travelers are out of state

Requirements

• Dependable, accountable, and reliable
• Persistent — doesn’t drop balls or wait for reminders
• Holds high standards and maintains professionalism
• Proactive, organized, builder of structure
• Unafraid to call out issues or make suggestions respectfully
• Base salary up to 120k plus full benefits.