Proactive Office & Facilities Coordinator

The Reserves Network Inc; Washington (District of Columbia); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings plan with employer

Company-paid life, AD&D, short-term, &

Job summary

The Reserves Network Inc. is seeking an Office Administrator for their Vancouver, WA office. This role combines front desk reception, office administration, facilities coordination, and workplace support in a fast-paced environment.

The ideal candidate will be highly organized with excellent communication and customer service skills, capable of supporting staff and visitors professionally five days a week onsite.

Qualifications

• Experience in office administration, office management, reception, or administrative support.
• Strong customer service skills with the ability to be a professional first point of contact.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and ability to manage multiple priorities.

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment.
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members.
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation.
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers.
• Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready.
• Identify and coordinate resolution of office maintenance and facilities issues.
• Assist with meeting logistics, including room setup, food and beverage coordination, and event support.
• Provide administrative support to office staff, including scheduling assistance and other ad hoc projects.

Skills

Customer service

Organizational skills

Communication

Microsoft Office

Reception

Multi-tasking

Tools

Microsoft Office

Outlook

Excel

Job description

The Reserves Network Inc. is seeking an Office Administrator for their Vancouver, WA office. This role combines front desk reception, office administration, facilities coordination, and workplace support in a fast-paced environment.

The ideal candidate will be highly organized with excellent communication and customer service skills, capable of supporting staff and visitors professionally five days a week onsite.