Office Administrator

The Reserves Network Inc; Washington (District of Columbia); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings plan with employer

Company-paid life, AD&D, short-term, &

Job summary

The Reserves Network Inc. is seeking an Office Administrator for their Vancouver, WA office. This role combines front desk reception, office administration, facilities coordination, and workplace support in a fast-paced environment.

The ideal candidate will be highly organized with excellent communication and customer service skills, capable of supporting staff and visitors professionally five days a week onsite.

Qualifications

• Experience in office administration, office management, reception, or administrative support.
• Strong customer service skills with the ability to be a professional first point of contact.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and ability to manage multiple priorities.

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment.
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members.
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation.
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers.
• Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready.
• Identify and coordinate resolution of office maintenance and facilities issues.
• Assist with meeting logistics, including room setup, food and beverage coordination, and event support.
• Provide administrative support to office staff, including scheduling assistance and other ad hoc projects.

Skills

Customer service

Organizational skills

Communication

Microsoft Office

Reception

Multi-tasking

Tools

Microsoft Office

Outlook

Excel

Job description

Office Administrator

$ 28-30/hr

M-F 7:30-4:30 (subject to change)

Location: Vancouver, WA 98684

Temp-to-hire

Job Description

Our client is seeking a proactive and customer-focused Office Administrator to serve as the face of their growing office while ensuring day-to-day operations run smoothly. This highly visible role combines front desk reception, office administration, facilities coordination, and workplace support, requiring someone who thrives in a fast-paced environment and takes pride in creating an organized, professional, and welcoming workplace. The ideal candidate is a self-starter with exceptional organizational skills, a service-oriented mindset, and the ability to anticipate needs, solve problems, and support both employees and visitors with a high level of professionalism.

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment.
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members.
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation.
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers.
• Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready.
• Identify and coordinate resolution of office maintenance and facilities issues.
• Assist with meeting logistics, including room setup, food and beverage coordination, and event support.
• Provide administrative support to office staff, including scheduling assistance and other ad hoc projects.
• Manage multiple administrative requests while ensuring timely and accurate completion.
• Maintain a safe, secure, and organized workplace by monitoring office activity and addressing operational needs proactively.
• Build positive relationships with employees, vendors, and visitors while delivering exceptional customer service.
• Support office growth and expansion initiatives by helping maintain an efficient and well-organized workplace.
• Perform additional office administration, facilities, and workplace support duties as needed.

Qualifications and Requirements

• Previous experience in office administration, office management, reception, workplace services, or administrative support.
• Strong customer service skills with the ability to serve as a professional and welcoming first point of contact.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Strong problem-solving skills with the ability to anticipate office needs and take initiative.
• Experience coordinating office operations, vendors, supplies, shipping, mail, and general facilities support.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Team-oriented with a positive attitude, low ego, and a collaborative approach to supporting others.
• Comfortable working in a fast-paced, onsite office environment five days per week.
• Ability to occasionally lift and move office supplies, packages, or equipment.
• Experience supporting office expansions, workplace projects, or facilities operations is a plus.
• Experience as an Office Manager, Office Administrator, Receptionist, Workplace Experience Coordinator, or Office Services Coordinator is preferred.

Benefits and Perks

• Competitive compensation package
• Medical, dental, and vision insurance with company-paid premiums
• Retirement savings plan with employer match
• Company-paid life, AD&D, short-term, and long-term disability insurance
• Employee Assistance Program (EAP) for confidential support and wellness resources
• Healthcare concierge support to help navigate benefits and services
• Employee discounts and additional company perks
• Supportive environment focused on professional growth and development

Your New Organization

A privately held financial services firm focused on retirement planning and long-term wealth strategies. The company provides personalized financial guidance to help clients manage and grow their retirement assets, combining market expertise with tailored planning solutions.