Proactive Office Assistant - Admin & Coordination

Northstar Painting; Birmingham (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Northstar Painting is seeking an Office Assistant to provide comprehensive administrative and clerical support, serving as the front-line ambassador for the company. You will manage scheduling, communications, and data entry, ensuring smooth operation of the office.

The ideal candidate is organized, proactive, and a strong communicator, proficient with Google Suite and Apple products, able to handle confidential information, coordinate vendors and meetings, and assist with invoicing and general

Qualifications

• Must have high school diploma; associate or bachelor’s degree is a plus.

Responsibilities

• Welcome guests and direct to appropriate person or meeting room.
• Answer, screen, and direct phone calls; manage mail, faxes, and deliveries.
• Coordinate and manage scheduling for staff, projects, and resources.
• Create and maintain organized filing systems and databases.
• Draft, proofread, and format correspondence and reports.
• Monitor and maintain office supplies and coordinate orders.
• Ensure office equipment is functioning and arrange maintenance.
• Maintain cleanliness and organization of reception and conference areas.
• Assist with processing invoices and planning internal events.
• Provide general support to team and management, including travel arrangements.

Skills

Written communication

Verbal communication

Time management

Confidentiality

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Google Suite

Apple devices

CRM software

Job description

Northstar Painting is seeking an Office Assistant to provide comprehensive administrative and clerical support, serving as the front-line ambassador for the company. You will manage scheduling, communications, and data entry, ensuring smooth operation of the office.

The ideal candidate is organized, proactive, and a strong communicator, proficient with Google Suite and Apple products, able to handle confidential information, coordinate vendors and meetings, and assist with invoicing and general