Proactive Administrative Assistant & Office Coordinator

Ultimate Staffing Services; Pasadena (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ultimate Staffing Services in Pasadena, CA, is seeking an Administrative Assistant to support daily office operations across multiple departments. The role emphasizes professionalism, organization, and excellent customer service while handling calendar management, document preparation, and onboarding tasks.

The ideal candidate will be proficient with Microsoft Office, have experience with CRM/ERP or databases, and demonstrate the ability to prioritize tasks to meet deadlines in a fast-paced

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with CRM/ERP or databases preferred.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Answer and direct incoming phone calls, emails, and inquiries
• Schedule meetings, appointments, and maintain calendars
• Prepare, update, and organize documents, reports, and presentations
• Perform data entry and maintain accurate records and databases
• Assist with onboarding paperwork and employee documentation
• Assist with special projects and additional administrative tasks as assigned

Skills

MS Office proficiency

Task prioritization

Tools

CRM systems

ERP systems

Job description

Ultimate Staffing Services in Pasadena, CA, is seeking an Administrative Assistant to support daily office operations across multiple departments. The role emphasizes professionalism, organization, and excellent customer service while handling calendar management, document preparation, and onboarding tasks.

The ideal candidate will be proficient with Microsoft Office, have experience with CRM/ERP or databases, and demonstrate the ability to prioritize tasks to meet deadlines in a fast-paced