Proactive Office Coordinator for Efficient Admin Support

Poppy's Therapeutic Corner; Cincinnati (OH); On-site; USD 19,000 - 30,000; Part time

Job summary

Poppy's Therapeutic Corner is seeking a motivated PRN Office Coordinator to join our team. You will provide clerical and administrative support to ensure the office runs smoothly, including answering calls, greeting visitors, scheduling appointments, planning meetings, and drafting correspondence.

The ideal candidate is highly organized with strong written and verbal communication, proficient in common office software, and capable of handling multiple tasks with professionalism and courtesy.

Qualifications

• High school diploma/GED required; Associate’s degree or administrative training preferred.
• Previous experience as an Office Coordinator or in a similar position.
• Understanding of basic bookkeeping principles.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint.
• Highly organized with excellent time management skills and the ability to prioritize projects.

Responsibilities

• Develop, update, and maintain relevant office procedures
• Create and maintain an organized filing system
• Greet and assist clients as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar; organize meetings and take minutes
• Write emails, memos, and letters and distribute them appropriately
• Perform basic bookkeeping activities
• Contribute to company reports
• Address and resolve customer concerns with a professional attitude

Skills

Highly organized

Time management

Prioritization

Education

High school diploma/GED

Associate’s degree or administrative training

Experience as Office Coordinator or similar

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Poppy's Therapeutic Corner is seeking a motivated PRN Office Coordinator to join our team. You will provide clerical and administrative support to ensure the office runs smoothly, including answering calls, greeting visitors, scheduling appointments, planning meetings, and drafting correspondence.

The ideal candidate is highly organized with strong written and verbal communication, proficient in common office software, and capable of handling multiple tasks with professionalism and courtesy.