Proactive Office Administrator: Operations & Coordination

Hambroker; New York, Northern (NY, KY); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Unlimited PTO

401k with company match

Paid volunteer days

Job summary

DUAL North America is hiring an Office Administrator to maintain daily office operations in New York. You will provide front-office support, manage communications, schedule meetings, and assist with data entry and document organization in a fast-paced, people-centric environment.

The role requires a high school diploma, 2 years of administrative experience, and proficiency with Microsoft Office. Expect in-office work with up to 10% travel and opportunities to work with AI-enabled productivity

Qualifications

• High school diploma or equivalent.
• 2 years of administrative, customer service, internship, or office support experience preferred.
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to learn AI-enabled workplace tools (e.g., Microsoft Copilot).
• Strong organizational skills with attention to detail.

Responsibilities

• Provide general administrative support for day-to-day office operations.
• Answer calls and emails; greet visitors and manage front-office activities.
• Coordinate meetings, reservations, and prepare materials.
• Manage calendars and schedule appointments with accuracy.
• Handle data entry, filing, scanning, and document organization.
• Assist with expense processing, receipts, and invoicing tracking.
• Support onboarding and collaboration across teams using AI tools.

Skills

Microsoft Office

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Copilot

Job description

DUAL North America is hiring an Office Administrator to maintain daily office operations in New York. You will provide front-office support, manage communications, schedule meetings, and assist with data entry and document organization in a fast-paced, people-centric environment.

The role requires a high school diploma, 2 years of administrative experience, and proficiency with Microsoft Office. Expect in-office work with up to 10% travel and opportunities to work with AI-enabled productivity