People-First Office Administrator – NYC

hyperiongrp; New York (NY); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Wellbeing programs

Competitive salary

Unlimited PTO

401k with company match

Volunteer days

Job summary

DUAL North America, Inc. is seeking an Office Administrator to maintain the day-to-day operations of one of our key regional offices in New York.

The role provides essential administrative support to ensure smooth and efficient office functioning and helps with document management, data entry, meeting coordination, mail distribution, and general organization. The ideal candidate is proactive, organized, dependable, detail-oriented, and eager to develop administrative and professional skills.

Qualifications

• High school diploma or equivalent.
• 2 years of administrative, customer service, internship, or office support experience preferred.
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, and Teams).
• Ability to use AI-enabled workplace tools (such as Microsoft Copilot) to assist with scheduling, document preparation, information gathering, and administrative workflows.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide general administrative support to ensure the efficient day-to-day operation of the office.
• Answer and direct phone calls, emails, and other inquiries in a professional and timely manner.
• Welcome visitors and assist with front-office reception activities.
• Coordinate meeting logistics, including scheduling meetings, managing conference room reservations, and preparing meeting materials.
• Support calendar management by scheduling appointments and maintaining accurate calendar updates.
• Perform data entry and maintain accurate electronic and physical records.
• Scan, file, organize, and retrieve documents as needed.
• Manage incoming and outgoing mail, packages, and deliveries.

Skills

Administrative experience

Customer service

Organizational skills

Communication skills

Microsoft Office

AI-enabled tools

Education

High school diploma or equivalent

Tools

Microsoft Copilot

Job description

DUAL North America, Inc. is seeking an Office Administrator to maintain the day-to-day operations of one of our key regional offices in New York.

The role provides essential administrative support to ensure smooth and efficient office functioning and helps with document management, data entry, meeting coordination, mail distribution, and general organization. The ideal candidate is proactive, organized, dependable, detail-oriented, and eager to develop administrative and professional skills.