Proactive Office & Administrative Coordinator

DMG North INC; Castro Valley (CA); On-site; USD 48,000 - 52,000; Full time

Job summary

DMG North INC. is seeking an organized Administrative Assistant to support the leadership team and oversee daily office operations as the go-to person in Castro Valley, with an eventual move to Emeryville in early 2027.

You will manage travel, calendars, office vendors, and documentation, while coordinating meetings and events. Strong communication and bilingual English/Spanish skills are a plus; on-site Monday–Friday.

Qualifications

• Previous experience in office administration, accounting, or related field.
• Experience coordinating travel and calendars.
• Construction industry experience preferred, incl. invoicing and vendor coordination.
• Strong organizational skills with ability to manage priorities.
• Excellent written and verbal communication with executives and partners.
• Bilingual English/Spanish is a plus.
• On-site work Monday–Friday.

Responsibilities

• Book travel and plan events for staff and managers.
• Oversee day-to-day office operations and act as primary contact.
• Maintain an organized, professional office environment.
• Manage office supplies, equipment, vendors, and inventory.
• Coordinate maintenance, service requests, deliveries, and vendor relations.
• Organize records and documentation.
• Receive, review, and route invoices and other documents.
• Assist with planning meetings and company events.
• Provide general administrative support.

Skills

Travel coordination

Calendar management

Office administration

Communication skills

Bilingual EN/ES

Tools

Accounting software

Job description

DMG North INC. is seeking an organized Administrative Assistant to support the leadership team and oversee daily office operations as the go-to person in Castro Valley, with an eventual move to Emeryville in early 2027.

You will manage travel, calendars, office vendors, and documentation, while coordinating meetings and events. Strong communication and bilingual English/Spanish skills are a plus; on-site Monday–Friday.