Proactive Office & Admin Coordinator - Customer Care & Ops

PrideStaff; Arizona; On-site; USD 42,000 - 54,000; Full time

Job summary

PrideStaff is seeking an organized Office & Administrative Coordinator to support customer service, order management, inventory control, and marketing projects. This role acts as the heartbeat of daily operations, balancing analytical tasks with creative projects in a collaborative environment.

The ideal candidate thrives on problem-solving, maintains brand integrity, and effectively communicates across departments.

Qualifications

• Proficient in Excel for data sorting, basic formulas, and formatting.
• Strong communication skills for cross-department collaboration.
• Proactive problem-solver who anticipates needs and acts independently.

Responsibilities

• Order Operations Support: back-up for order entry; review POs and invoices for accuracy.
• Elevated Customer Care: handle returns/replacements with empathy and attention to detail.
• Brand Integrity: ensure replacement orders meet brand standards and delight customers.
• Reporting & Data Analysis: run regular reports, analyze SKUs, and support decisions.
• Vendor Auditing: spot-check pricing and resolve discrepancies.
• Campaign Logistics: coordinate onsite marketing campaigns and order supplies.
• Marketing Project Support: assist marketing with ongoing projects and tasks.
• Office Environment Management: maintain stocked kitchen and office supplies.

Skills

Microsoft Excel

Microsoft Outlook

Attention to Detail

Proactive Mindset

Strong Communication

Adaptability

Job description

PrideStaff is seeking an organized Office & Administrative Coordinator to support customer service, order management, inventory control, and marketing projects. This role acts as the heartbeat of daily operations, balancing analytical tasks with creative projects in a collaborative environment.

The ideal candidate thrives on problem-solving, maintains brand integrity, and effectively communicates across departments.