Proactive Administrative Specialist — Operations & Logistics

Prestige Sales Company; Tennessee; On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Company paid health insurance

Paid Holidays

Tiered Paid Vacation Time Off based on

years of experience

Retirement program with company match

Job summary

Prestige Sales Company is seeking an organized Administrative Specialist to support daily operations across multiple departments in a fast-paced environment. The role emphasizes ownership, proactive problem solving, and clear interdepartmental communication.

The position supports shipments, onboarding, scheduling, reporting, and office workflows while maintaining organized records and responsive communication with customers and vendors.

Qualifications

• Strong organizational and multitasking abilities are essential.
• Excellent communication and follow-through across teams.
• Ability to prioritize and manage multiple responsibilities with accuracy.
• High attention to detail and reliability in documentation.
• Professional demeanor and responsiveness in a fast-paced environment.
• Ownership mindset with accountability across departments.
• Identify issues early and help drive solutions; support multiple teams.

Responsibilities

• Coordinate freight, LTL shipments, pickups, and deliveries.
• Track shipments and communicate delays or issues proactively.
• Support purchasing, warehouse, accounting, and office operations.
• Coordinate new employee onboarding and required documentation.
• Maintain PTO calendars and scheduling visibility.
• Monitor company vehicle reporting through Motive.
• Assist with credit checks and new customer setup.
• Manage company apparel ordering and employee distribution.
• Support planning and coordination of company events.
• Process temporary labor timecard reporting accurately and timely.
• Answer incoming calls and support customer/vendor communication.
• Handle incoming mail, checks, filing, and document organization.
• Maintain organized digital and physical recordkeeping systems.

Skills

Organizational skills

Multitasking

Communication

Prioritization

Attention to detail

Professionalism

Accountability

Cross-functional teamwork

Ownership mindset

Problem solving

Logistics coordination

Administrative support

Operations

Tools

Microsoft Office

Sage

Job description

Prestige Sales Company is seeking an organized Administrative Specialist to support daily operations across multiple departments in a fast-paced environment. The role emphasizes ownership, proactive problem solving, and clear interdepartmental communication.

The position supports shipments, onboarding, scheduling, reporting, and office workflows while maintaining organized records and responsive communication with customers and vendors.