Office Coordinator - 405309

Atrium; New York (NY); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a dynamic marketing company, is seeking an Office Coordinator to join the Administrative team on a contract-to-perm basis. The role supports leadership and day-to-day office operations in a fast-paced, creative environment.

The ideal candidate is highly organized, proactive, and communicates effectively, with 2+ years of relevant experience and a Bachelor's degree. This position offers competitive pay, a professional front desk presence, and opportunities to collaborate across teams.

Qualifications

• 2+ years of experience in an office coordinator, administrative, receptionist, or office management role.
• Strong organizational, time management, and multitasking skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Professional, customer‑service‑oriented demeanor with strong interpersonal skills.
• Ability to work independently while collaborating effectively with creative and cross‑functional teams.
• High level of discretion when handling confidential information.

Responsibilities

• Serve as the primary point of contact for office operations and administrative support.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Welcome clients, candidates, vendors, and visitors while maintaining a polished front desk presence.
• Coordinate office logistics, including mail, deliveries, and vendor relationships.
• Order office supplies, snacks, and equipment while managing inventory.
• Support leadership and cross‑functional teams with administrative tasks and special projects.
• Assist with meeting coordination, team events, client meetings, and internal communications.
• Maintain office policies, procedures, and operational documentation.
• Ensure the office remains organized, well‑stocked, and operating efficiently.
• Perform additional administrative duties as needed.

Skills

Office coordination experience

Microsoft Office

Communication skills

Time management

Customer-service orientation

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Client Overview
Our client is a dynamic and growing marketing company that develops innovative strategies and creative campaigns to help brands build awareness, engage their audiences, and drive business growth. The company works across a variety of marketing disciplines, combining creativity, strategy, and data-driven insights to deliver impactful solutions for its clients. They are seeking an

Client Overview
Our client is a dynamic and growing marketing company that develops innovative strategies and creative campaigns to help brands build awareness, engage their audiences, and drive business growth. The company works across a variety of marketing disciplines, combining creativity, strategy, and data-driven insights to deliver impactful solutions for its clients. They are seeking an Office Coordinator to join their Administrative team on a contract-to-perm basis. This individual will play a key role in supporting daily office operations and fostering an organized, collaborative workplace. This is an open-ended contract opportunity.
Salary/Hourly Rate
$30/hr
Position Overview
The Office Coordinator will provide administrative and operational support to leadership and internal teams while overseeing the day-to‑day functions of the office. The ideal candidate is highly organized, proactive, and comfortable working in a fast‑paced, creative environment. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a professional and welcoming office atmosphere.
Responsibilities Of The Office Coordinator

• Serve as the primary point of contact for office operations and administrative support.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Welcome clients, candidates, vendors, and visitors while maintaining a polished front desk presence.
• Coordinate office logistics, including mail, deliveries, and vendor relationships.
• Order office supplies, snacks, and equipment while managing inventory.
• Support leadership and cross‑functional teams with administrative tasks and special projects.
• Assist with meeting coordination, team events, client meetings, and internal communications.
• Maintain office policies, procedures, and operational documentation.
• Ensure the office remains organized, well‑stocked, and operating efficiently.
• Perform additional administrative duties as needed.

Required Experience/Skills For The Office Coordinator

• 2+ years of experience in an office coordinator, administrative, receptionist, or office management role.
• Strong organizational, time management, and multitasking skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Professional, customer‑service‑oriented demeanor with strong interpersonal skills.
• Ability to work independently while collaborating effectively with creative and cross‑functional teams.
• High level of discretion when handling confidential information.

Preferred Experience/Skills For The Office Coordinator

• Experience supporting a marketing, advertising, media, creative, or agency environment.
• Experience working in a fast‑paced, client‑focused organization.
• Familiarity with workplace collaboration tools such as Slack, Google Workspace, or similar platforms.
• Experience coordinating client meetings, team events, or office events.

Education Requirements

• Bachelor’s degree required.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).