Proactive Executive Assistant to VP of Branch Operations

GW Murphy, INC; Crown Point (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental Insurance

Health Insurance

Paid Time Off

Referral Program

Retirement Plan

Vision Insurance

Job summary

GW Murphy, INC seeks a proactive Administrative Assistant to support the Vice President of Branch Administration and Operations. The role requires handling calendars, coordinating meetings, and delivering high-quality correspondence with discretion.

You will work closely with executive leadership and manage sensitive information with professionalism. Responsibilities include travel planning, document preparation, and tracking projects and deadlines across departments.

Qualifications

• Minimum of three (3) years of administrative or executive support experience, preferably for a C-level or senior leader.
• Proven ability to manage calendars, coordinate meetings, prepare documents, and handle administrative tasks.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and effective follow-through; excellent written and verbal communication.

Responsibilities

• Provide direct, day-to-day administrative support to the VP of Branch Administration and Operations.
• Manage the VP's calendar, schedule meetings, appointments, calls, and commitments.
• Coordinate meetings: attendees, agendas, materials, spaces, and logistics.

Skills

Calendar management

Meeting coordination

Executive support

Communication

MS Office

SharePoint

Travel arrangements

Confidentiality

Time management

Education

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

GW Murphy, INC seeks a proactive Administrative Assistant to support the Vice President of Branch Administration and Operations. The role requires handling calendars, coordinating meetings, and delivering high-quality correspondence with discretion.

You will work closely with executive leadership and manage sensitive information with professionalism. Responsibilities include travel planning, document preparation, and tracking projects and deadlines across departments.