Executive Assistant

Morgan Mace; United States; On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Travel opportunities

Job summary

Morgan Mace is seeking a Chief of Staff / Executive Assistant to founders who will act as a trusted extension of the founders, managing priorities and ensuring time is spent on high-value activities.

The role blends Executive/Personal Assistant duties with business operations, talent strategy, and opportunity identification to drive efficiency, scale, and strategic focus across both personal and professional priorities.

Qualifications

• Experience supporting founders, executives, or senior leaders in high-trust environments.
• Experience with hiring, recruitment, talent sourcing, or building candidate pipelines.
• Ability to operate independently, take ownership, and make decisions without constant direction.
• Comfortable using AI tools and automation to improve efficiency.
• Interest in technology, innovation, and emerging industries.

Responsibilities

• Support founders across personal priorities, logistics, and high-value initiatives.
• Research companies, people, industries, and opportunities aligned with founders’ interests.
• Support new ventures and investment activities in AI, energy, frontier tech, and science fields.
• Build relationships with founders, researchers, investors, and industry leaders.
• Anticipate needs, solve problems, and ensure priorities are handled effectively.

Skills

Supporting founders

Hiring pipelines

Ownership

AI tools

Tech & innovation

Job description

Chief of Staff / Executive Assistant to Founders

We are working with our clients, the founders of a highly profitable e-commerce company, to find an exceptional Chief of Staff / Executive Assistant to work closely with both founders.

This is a unique opportunity for someone who enjoys being at the centre of a fast-moving environment and wants to have a meaningful impact on how successful founders operate.

The role combines Executive Assistant, Personal Assistant, Chief of Staff, and Talent responsibilities. You will become a trusted extension of the founders, helping manage priorities, create leverage, and ensure their time is focused on the highest-value activities.

You will act as a central point of execution, bringing structure, organisation, and ownership across both their personal and professional priorities. You will help ensure important initiatives move forward, opportunities are identified, and nothing important is overlooked.

Personal Assistant & Founder Support

You will work closely with the founders to help maximise their time and support their personal priorities, new ventures, and strategic interests.

Responsibilities include:

• Support the founders across personal priorities, logistics, and high-value initiatives
• Research companies, people, industries, and opportunities aligned with their interests
• Support new ventures and investment activities across areas including AI, energy, frontier technology, and emerging scientific fields
• Build relationships with exceptional founders, researchers, investors, and industry leaders
• Anticipate needs, solve problems proactively, and ensure priorities are handled effectively
• Manage sensitive information with a high level of discretion

Chief of Staff & Business Operations

You will help the founders operate more effectively within their existing businesses by creating structure, improving execution, and driving key priorities forward.

Responsibilities include:

• Support strategic projects, business priorities, and key initiatives
• Build systems and processes that improve efficiency and scalability
• Identify gaps, opportunities, and areas for improvement across the business
• Track priorities and ensure important initiatives continue moving forward
• Use AI tools and automation to improve workflows and increase leverage
• Coordinate across teams to support effective execution

A key focus of this role will be helping the company attract and hire exceptional talent as it continues to grow.

Responsibilities include:

• Build and manage proactive hiring pipelines across the company
• Source high-quality candidates through LinkedIn, networks, and outbound outreach
• Identify exceptional talent who may not be actively looking for opportunities
• Manage candidate relationships, screening, and interview processes
• Ensure founders only spend time with the strongest candidates

Research & Opportunity Identification

You will help the founders stay informed and identify valuable opportunities across technology, business, and innovation.

Responsibilities include:

• Research companies, technologies, industries, and emerging trends
• Identify potential founders, investors, researchers, and strategic opportunities
• Build and maintain valuable global networks
• Provide concise, high-signal insights to support decision-making

What Success Looks Like

• The founders' time is protected and focused on the highest-value activities
• Hiring pipelines consistently produce exceptional candidates
• Important opportunities are identified early
• Tasks and priorities are handled without needing reminders
• Systems and processes continuously improve
• The founders have complete trust that everything is being managed effectively

Must Have:

• Experience supporting founders, executives, or senior leaders in a high-trust environment
• Experience with hiring, recruitment, talent sourcing, or building candidate pipelines
• Ability to operate independently, take ownership, and make decisions without constant direction
• Comfortable using AI tools and automation to improve efficiency
• Interest in technology, innovation, and emerging industries

Location & Working Style

• Must be based in the US - Eastern Time Zone (EST) preferred
• Must be comfortable coordinating across US and Dubai time zones
• Must be comfortable with occasional global travel

For the right person, this role offers significant responsibility, autonomy, and access to high-level decision-making normally found only in founder-office positions.

Competitive salary + Performance-based bonuses + Travel opportunities with expenses covered