Executive Assistant to Founders — Operations & Automation

Virtual Coworker; Cleveland (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

Virtual Coworker is seeking an organized and proactive individual to support our founders. You will manage executive inboxes and calendars, track projects, and ensure timely delivery of tasks while maintaining high professional standards.

The role emphasizes proactive communication, meticulous organization, and the ability to implement simple automation to streamline operations. You will collaborate closely with founders and team members across functions.

Qualifications

• Excellent written and verbal communication in English.
• Proactive, self-starter with ability to anticipate needs.
• Proven experience managing executive inboxes and calendars.
• Strong organizational and time-management skills.
• Process-driven with exceptional attention to detail.

Responsibilities

• Manage and organize executive inboxes, ensuring timely and accurate responses.
• Communicate on behalf of the founders in a professional and aligned manner.
• Track ongoing projects and maintain visibility on deadlines and deliverables.
• Proactively follow up with team members to ensure tasks are completed on time.
• Oversee ordering and monitoring of inventory to maintain operational efficiency.
• Build, document, and refine internal processes to improve workflow.
• Coordinate communication and priorities between founders and team members.
• Assist in implementing basic automation to streamline operations.
• Provide general administrative and operational support as needed.

Skills

Executive communication

Proactive mindset

Inbox & calendar management

Organization

Attention to detail

Job description

Virtual Coworker is seeking an organized and proactive individual to support our founders. You will manage executive inboxes and calendars, track projects, and ensure timely delivery of tasks while maintaining high professional standards.

The role emphasizes proactive communication, meticulous organization, and the ability to implement simple automation to streamline operations. You will collaborate closely with founders and team members across functions.