Executive Assistant & Founder Operations Lead

aka; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Equity

Health coverage

401(k)

Daily meal benefit

Job summary

AKA, headquartered in San Francisco, is seeking an Executive Assistant to the CEO to be a force multiplier, streamlining founder routines, managing calendars, coordinating recruiting, events, and special projects in a fast-paced startup.

This role requires discretion, exceptional organization, and comfort operating in ambiguity; you will partner with the founder and across the company, delivering polished execution and a strong user experience in person.

Qualifications

• 2+ years in executive support, operations, or chief of staff at a startup or fast-moving environment.
• Proven calendar management and sound judgment about what to protect or move.
• Experience running events end to end, including vendor coordination and budgeting.
• Comfort with ambiguity and ability to build structure where little exists.
• Strong organizational instincts and reliable follow-through.
• High discretion and professionalism with confidential information.
• Excellent written communication; drafting on the founder's behalf.
• Ability to balance tactical execution with strategic thinking.
• Commitment to quality, presentation, and user experience.
• Fluency with Google Workspace, Slack, and Notion; quick to pick up new tools.
• Based in the Bay Area and able to work in person in San Francisco.

Responsibilities

• Manage founder operations and priorities: scheduling, inbox follow-ups, and coordination.
• Support recruiting workflows: review candidates, surface high-signal applicants, timely responses.
• Run event strategy and coordination: dinners, community gatherings, vendor coordination.
• Drive research and special projects: turn ambiguous asks into action.
• Create leverage by implementing tools or systems for recurring tasks.

Skills

Executive support

Operations

Calendar management

Event coordination

Recruiting coordination

Strategic thinking

Discretion

Written communication

Stakeholder management

Ambiguity tolerance

Attention to detail

Presentation quality

Google Workspace

Slack

Notion

Ashby (ATS)

Education

Tools

Google Workspace

Slack

Notion

Ashby

Job description

AKA, headquartered in San Francisco, is seeking an Executive Assistant to the CEO to be a force multiplier, streamlining founder routines, managing calendars, coordinating recruiting, events, and special projects in a fast-paced startup.

This role requires discretion, exceptional organization, and comfort operating in ambiguity; you will partner with the founder and across the company, delivering polished execution and a strong user experience in person.